Mayor Gary W. Manier called the regular meeting of Monday, September 20, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Newman, Brucks, Brubaker, Clanin, Howerter, Dingledine, Gee, and Schneider.

Also present was City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Controller Joanie Baxter, Public Services Manager Bill Bimrose, City Treasurer Ellen Dingledine, Carol Moss (in the absence of City Clerk Pat Brown), and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Alderman Gee moved and Alderman Newman seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the September 7, 2010 Council meeting; bills & payroll; and monthly financial report for period ending July 31, 2010. 
On roll call on the motion to approve the vote was: 
Ayes: 8 Brucks, Brubaker, Howerter, Schneider, Clanin, Dingledine, Newman, Gee 
Nays: 0 
Motion declared carried.

City Administrator Morris read a resolution, by title and brief synopsis, accepting a deed of dedication from Chris E. Akins concerning the Dallas Road Improvement Project. Adoption of this resolution will formally accept a Deed of Dedication for road right-of-way adjoining 502 Dallas Road required for the reconstruction of Dallas Road between Newcastle and the bridge planned for 2011. Alderman Brucks moved and Alderman Newman seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 8 Brubaker, Clanin, Howerter, Dingledine, Gee, Schneider, Newman, Brucks 
Nays: 0 
Motion declared carried.

City Administrator Morris read a resolution, by title and brief synopsis, approving a Cable TV Franchise Extension Resolution and Agreement. Adoption of this resolution will temporarily extend the city's Cable TV franchise agreement with Comcast through December 31, 2010 as negotiations on a long-term franchise agreement are ongoing. Alderman Clanin moved and Alderman Gee seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 8 Dingledine, Schneider, Howerter, Newman, Brubaker, Brucks, Gee, Clanin 
Nays: 0 
Motion declared carried.

City Administrator Morris read a resolution, by title and brief synopsis, approving a contract change order for the Devonshire Trunk Sewer Construction Project. Adoption of this resolution will approve a Change Order in the amount of $31,645.27; authorize pay request #3 in the amount of $177,125.26; and hold retainage in the amount of $10,000 pending completion of the final punch list items on the Devonshire Trunk Sewer Phase II project. The majority of the added costs were the result of extra street repairs required following the installation of the new sanitary sewer trunk main. Alderman Gee commented that it is nice when we do a project and leave the area better than when we went in. Alderman Howerter moved and Alderman Newman seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 8 Schneider, Dingledine, Brubaker, Gee, Brucks, Clanin, Newman, Howerter 
Nays: 0 
Motion declared carried.

City Administrator Morris read an ordinance, by title and brief synopsis, authorizing an Intergovernmental Agreement with the City of East Peoria and Washington Township concerning the Summit Road Extension Project. Adoption of this ordinance will approve an Intergovernmental Agreement between the City of Washington, the City of East Peoria and Washington Township regarding the construction of the Summit Drive extension between Illinois Route 8 and Centennial Drive. Among other things, the agreement provides that the City of Washington shall 1) commit to the payment of $278,000 to the City of East Peoria to pay a portion of the local share of the project cost and 2) convey certain real estate to the City of East Peoria for road right-of-way use. Alderman Gee moved and Alderman Brubaker seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Clanin, Brucks, Schneider, Dingledine, Howerter, Newman, Brubaker, Gee 
Nays: 0 
Motion declared carried.

City Administrator Morris read an ordinance, by title and brief synopsis, authorizing an Intergovernmental Agreement with the Town of Washington Road District. The City of Washington and Washington Township have had a long-standing practice of aiding and assisting one another on public capital projects and services. Adoption of this ordinance will approve an Intergovernmental Agreement between the City of Washington and Washington Township formally authorizing the sharing of manpower and equipment as may be mutually desirable and convenient. Alderman Dingledine moved and Alderman Howerter seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Gee, Newman, Brucks, Brubaker, Clanin, Schneider, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Administrator Morris read an ordinance, by title and brief synopsis, amending various sections of Chapter 152 entitled "Subdivision Code." Adoption of this ordinance would allow for provisions for a residential development concept called Zero Lot Line Multi-Family, which could be constructed as a permitted use in the R-2 zoning district and have a maximum of six attached units in a single structure with separate water and sewer hookups for each unit. Alderman Gee commented that the Planning Commission did a lot of work on this and they came up with something that can and will work. He asked about the 'no' votes on the Planning Commission and P & D Director Oliphant replied that he believes there was a concern about buildings not fronting onto a street. Alderman Brucks moved and Alderman Dingledine seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Howerter, Newman, Brubaker, Gee, Clanin, Schneider, Dingledine, Brucks 
Nays: 0 
Motion declared carried.

City Administrator Morris read an ordinance, by title and brief synopsis, amending various sections of Chapter 154 entitled "Zoning Code." Adoption of this ordinance would allow for provisions for a residential development concept called Zero Lot Line Multi-Family, which could be constructed as a permitted use in the R-2 zoning district and have a maximum of six attached units in a single structure with separate water and sewer hookups for each unit. Alderman Dingledine moved and Alderman Gee seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Newman, Schneider, Howerter, Clanin, Brucks, Brubaker, Gee, Dingledine 
Nays: 0 
Motion declared carried.

City Administrator Morris read an ordinance, by title and brief synopsis, authorizing an Intergovernmental Agreement with the County of Tazewell for a County approved Recycling Collection Program. Adoption of this Ordinance will approve an Intergovernmental Agreement between the City of Washington and Tazewell County for grant monies that help to fund the recycling programs in our community. Alderman Dingledine moved and Alderman Howerter seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Brucks, Brubaker, Newman, Clanin, Schneider, Gee, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Administrator Morris provided first reading, by title and brief synopsis, of the following ordinances: an ordinance granting landmark designation status to 116 N. Elm Street. Adoption of this ordinance would declare the house at 116 North Elm Street a Washington historic landmark; and an ordinance approving an agreement for the provision of Tourism and Economic Development Services with the Washington Chamber of Commerce. Adoption of this ordinance will approve an agreement with the Washington Area Chamber of Commerce for the fiscal year beginning May 1, 2010. The contract provides for the payment of $25,400 to the Chamber of Commerce for specified tourism and economic development services. These ordinances will be listed on the October 4th agenda as second reading and for Council action.

Mayor Manier announced that he received a call today from Jean Keely thanking the City for allowing the Historical Society to use Glendale Cemetery for past cemetery walks and asked permission to use the cemetery on September 10, 2011 for the bi-annual cemetery walk for which he granted permission.

Mayor Manier publicly congratulated Mr. Jay Hopp and his crew who put up the new athletic building at the High School noting that this group constructed the new facility in the same spirit as the Five Points facility was constructed. He went on to say that he hopes to bring Jay in and recognize all of his hard work at a future City Council meeting. He commented that Jay has a lot of hours in this project and that he also played football for Coach Hickman and has a son who played as well. He noted that the project is very close to being completely paid off.

Mayor Manier reported that last Wednesday he was contacted by Betsy Smith of the DAR who asked if he would be interested in meeting the Mayor of Metamora on Tazewood Road. Not knowing the purpose of the meeting he was surprised to see a tour bus at the location when he arrived. There is a Lincoln Memorial Marker at this location that had been refurbished and the meeting at the Memorial was to coincide with the yearly proclaiming of Constitution Week by the President. He noted that the Lincoln Memorial Marker commemorates when Lincoln rode between Washington and Metamora. Mayor Manier read a proclamation proclaiming September 17th through September 23rd as Constitution Week in Washington and asked for Council approval. Alderman Brucks moved and Alderman Gee seconded to proclaim the week of September 17th through September 23rd as Constitution Week in the City of Washington. Motion carried unanimously by voice vote.

City Administrator Morris requested authorization to enter into an architectural/engineering contract with Architectural Design Group, Inc. (ADG) in the amount of $95,000 for the Police Station Renovation Project. Mayor Manier commented that he hopes tax payers realize the cost savings by not purchasing property for a new construction building. The fiscal responsibility of the City Council is second to none. Alderman Clanin moved and Alderman Brubaker seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 8 Brucks, Gee, Schneider, Dingledine, Howerter, Newman, Brubaker, Clanin 
Nays: 0 
Motion declared carried.

At 6:54 p.m. Alderman Brubaker moved and Alderman Clanin seconded to adjourn. Motion carried unanimously by voice vote.