Mayor Gary W. Manier called the regular meeting of Monday, August 2, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Schneider, Gee, Dingledine, Howerter, Brubaker, and Newman. Aldermen Clanin and Brucks were absent.

Also present was City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Controller Joanie Baxter, Public Services Manager Bill Bimrose, City Treasurer Ellen Dingledine, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Alderman Gee moved and Alderman Brubaker seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the July 19, 2010 Council meeting; and pay request #1 & final - 2010 Street Maintenance Seal Coat. 
On roll call on the motion to approve the vote was: 
Ayes: 6 Newman, Howerter, Schneider, Dingledine, Brubaker, Gee 
Nays: 0 
Motion declared carried.

Alderman Jim Newman, Finance & Personnel Committee Chairman reported nothing on the agenda. Alderman Dave Dingledine, Public Safety Committee Chairman reported nothing on the agenda. Alderman Al Howerter, Public Services Committee Chairman reported one item (A) under staff reports on the agenda.

City Attorney Black provided second reading, by title and brief synopsis of the following ordinance: an ordinance establishing a procedure for sale or lease of surplus public real estate. Adoption of this ordinance will establish a procedure for the sale of the city-owned 1.068 acre parcel of ground located immediately south of Five Points Washington. Alderman Howerter moved and Alderman Newman seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Brubaker, Dingledine, Gee, Schneider, Newman, Howerter 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis of the following ordinance: an ordinance approving and authorizing an Intergovernmental Use Agreement with Washington Area Community Center, Inc. Adoption of this ordinance will authorize the execution of a Use Agreement with the Washington Area Community Center which, among other things, provides the city with certain use privileges of the Five Points facility and establishes a formula by which Five Points would reimburse the city for certain costs incurred in the $5.0 million in bonds sold to finance the construction of the original facility. Alderman Brubaker moved and Alderman Gee seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Howerter, Schneider, Newman, Dingledine, Gee, Brubaker 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title and brief synopsis, of an ordinance authorizing sale of two (2) white 2007 Ford Crown Victoria police interceptor squad cars and one (1) 2006 white Ford Crown Victoria police interceptor squad car as 'surplus property.' Adoption of this ordinance will authorize the sale of three (3) Ford Crown Victoria police interceptor squad cars as surplus property. This ordinance will be listed on the August 16 agenda as second reading and for Council action.

City Attorney Black read a resolution, by title and brief synopsis, authorizing the sale of municipally owned real property to Washington Area Community Center, Inc. Adoption of this resolution will sell the city-owned 1.068 acre parcel of ground located immediately south of Five Points Washington to Washington Area Community Center, Inc. He indicated the Mayor will vote as it requires ¾ of the Corporate Authorities for passage. Alderman Howerter moved and Alderman Newman seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Dingledine, Gee, Manier, Brubaker, Schneider, Newman, Howerter 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title and brief synopsis, declaring two (2) white 2007 Ford Crown Victoria police interceptor squad cars and one (1) 2006 Ford Crown Victoria police interceptor squad car as "Surplus Property." Adoption of this resolution will declare three (3) Ford Crown Victoria police interceptor squad cars as surplus property. Alderman Dingledine moved and Alderman Newman seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Gee, Brubaker, Howerter, Schneider, Newman, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title and brief synopsis, supporting an Illinois transportation enhancement program grant request. Adopting this resolution will formally signify the City Council's support of the city's Illinois Transportation Enhancement Program grant request to complete the construction of the remainder of the Washington Recreation Trail section along North Cummings Lane. Alderman Gee asked how far this will take the trail to and P & D Director Oliphant replied that it will complete the connection from Akron Brass to St. Clare. Alderman Gee moved and Alderman Brubaker seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Schneider, Newman, Howerter, Dingledine, Brubaker, Gee 
Nays: 0 
Motion declared carried.

Mayor Manier gave a brief update of upcoming events that included: Coffee with the Mayor this Saturday from 8:00 a.m. to 10:00 a.m.; St. Jude runners will leave the High School at noon on Saturday; Washington night at the Chiefs game Saturday evening; Aaron Schock will be at Five Points on August 21st from noon to 1:00 p.m. to talk with constituents; and Heartland Festival Orchestra will be performing at Five Points on August 27th and 28th. He commented on the number of recent calls regarding traffic and speed and noted that several of the calls were from folks on Kingsbury complimenting the Public Safety Committee and City Council for taking action to help reduce the speeding along Kingsbury Road and asked Chief Kuchenbecker to give a brief update on the traffic issues. Chief Kuchenbecker gave a brief overview of what the Police Department is doing in response to the number of complaints that have been received. He indicated that they have added part-time officer patrols for a four week period whose primary duty will be to monitor the fourteen (14) areas where they have received the majority of complaints. He went on to say that the objective is to gain compliance and slow traffic down and is not a revenue based enforcement effort. The 14 areas will be posted on the City's website and residents are encouraged to make contact if they would like additional areas added. Alderman Gee asked what is planned for stepping up patrols and Chief Kuchenbecker replied that the additional officers will rotate through these areas during the hours of 7 to 11 a.m. and 3 to 7 p.m. and will be doing traffic enforcement only. There will be no other police call interruptions for these part-time officers and at the end of the thirty day period the data will be presented to the Public Safety Committee.

City Engineer Newman requested authorization to award the contract for construction of sidewalk to fill in the three gaps of recreation trail along Kern Road between Hillcrest Drive and S. Cummings Lane to Horowitz Concrete of East Peoria, IL for an amount of $21,091.00. Alderman Dingledine moved and Alderman Howerter seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 6 Brubaker, Gee, Newman, Schneider, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Engineer Newman requested authorization to enter into an agreement with Austin Engineering Company, Inc. to proceed with the installation of 26 monuments for an amount not to exceed $26,345.00. He went on to say that these monuments will provide a permanent reference for future aerial photography updates and will be used for incorporating future infrastructure improvements into our GIS mapping when developments occur. He noted that we will want to eventually have 50-60 of these monuments in place. Alderman Gee asked where the monuments would be located and Engineer Newman replied that they will be on city property or right-of-way throughout the community and considerations with be given to the amount of tree cover, high voltage power lines, and areas where development is projected to occur. Alderman Howerter commented that this will be a savings to the City and will be a long term investment for the good. Alderman Gee moved and Alderman Howerter seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 6 Dingledine, Schneider, Newman, Brubaker, Howerter, Gee 
Nays: 0 
Motion declared carried.

Public Services Manager Bimrose requested authorization to purchase one (1) 2011 International 4900 Snow Plow Truck from Prairie Archway International Trucks for an amount of $109,377. This is a specialty vehicle and is available through the Illinois Department of Central Management Services PSD Contract #4015050 and will replace our 2000 International 4900 truck. Alderman Brubaker moved and Alderman Howerter seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 6 Gee, Newman, Dingledine, Schneider, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Adjournment At 6:58 p.m. Alderman Gee moved and Alderman Brubaker seconded to adjourn. Motion carried unanimously by voice vote.