Mayor Gary W. Manier called the regular meeting of Monday, August 16, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library. Present for Roll Call were Aldermen Brubaker, Brucks, Clanin, Dingledine, Gee, Howerter, Newman and Schneider. Also present was City Administrator Bob Morris, City Attorney Kenneth L. Black, City Treasurer Ellen Dingledine, City Engineer Ken Newman, P&D Director Jon Oliphant, Chief of Police Jim Kuchenbecker, Public Services Manager Bill Bimrose, Acting City Clerk Carol Moss in the absence of City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance. The Agenda was reviewed and stood as presented.

Alderman Brubaker moved and Alderman Gee seconded to approve the Consent Agenda of August 16, 2010, as presented. Consent Agenda items included minutes of the August 2, 2010 City Council meeting; Bills & Payroll in the amount of $1,626,625.96; a Proclamation proclaiming the month of September, 2010 as National Alcohol and Drug Addiction Recovery Month; Pay Request #1 and Final for the 2010 Street Maintenance Spray Patch in the amount of $31,962.50 to Midwest Asphalt Repair, Inc.; Pay Request #1 (Final) in the amount of $333,000.00 to L.C. United Painting for maintenance repairs and painting of Water Tower No. 2; TIF Subsidy Payment #3 to Portrait Life in the amount of $5,034.80 (this is the final TIF subsidy payment to Portrait Life); and acceptance and place on file the Financial Report for the month ended June 30, 2010. 
On roll call on the motion to approve the vote was: 
Ayes: 8 Howerter, Clanin, Brucks, Dingledine, Schneider, Newman, Gee, Brubaker 
Nays: 0 
Motion declared carried.

There were no Audience Comments and there were no Standing Committee Reports.

City Attorney Black read, by title only, a Resolution adopting the Illinois Route 8 Sunnyland Corridor Plan. Alderman Dingledine moved and Alderman Newman seconded to adopt the resolution as read. There was no discussion and on roll call the vote was: 
Ayes: 8 Gee, Schneider, Brubaker, Howerter, Brucks, Clanin, Newman, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black read, by title only, a Resolution authorizing the Mayor and City Clerk of the City of Washington to enter into temporary construction easements concerning the Dallas Road Construction Project in the City of Washington. Alderman Brucks moved and Alderman Howerter seconded to adopt the resolution as read. If adopted this will accept temporary construction easements from Elizabeth A. Allen, Elizabeth A. Frost, Frederick G. and Verna L Schramm and Washington Park District. Alderman Howerter asked if some of the easements are for the trail, and Administrator Morris replied they are. Alderman Howerter asked if the easements need to be permanent easements and Administrator Morris replied permanent right-of-way will be dealt with later. 
On roll on the motion to approve the vote was: 
Ayes: 8 Schneider, Newman, Gee, Dingledine, Brubaker, Clanin, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Attorney Black read, by title only, a Resolution authorizing the Mayor and Clerk of the City of Washington to enter into a permanent sanitary sewer easement located adjacent to North Summit Drive in the City of Washington. Alderman Dingledine moved and Alderman Newman seconded to adopt the resolution as presented. 
On roll call on the motion to approve the vote was: 
Ayes: 8 Brucks, Gee, Schneider, Howerter, Brubaker, Clanin, Newman, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black read, by title only, second reading of an ordinance authorizing the sale of two (2) white 2007 Ford Crown Victoria Police Interceptor Squad Cars and one (1) white 2006 Ford Crown Victoria Police Interceptor Squad car as "surplus property". Alderman Brubaker moved and Alderman Dingledine seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Clanin, Schneider, Brucks, Howerter, Gee, Newman, Dingledine, Brubaker 
Nays: 0 
Motion declared carried.

City Attorney Black read, by title only, first reading of an ordinance approving and authorizing the Mayor and City Clerk to execute a Collective Bargaining Agreement between the City of Washington and the Fraternal Order of Police Labor Council representing full-time telecommunicators of the Washington Police Department for the period beginning May 1, 2010 and ending April 30, 2012. Alderman Brubaker moved and Alderman Gee seconded to waive second reading and proceed with adoption of the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Dingledine, Clanin, Brucks, Howerter, Schneider, Newman, Gee, Brubaker 
Nays: 0 
Motion declared carried.

Alderman Brubaker moved and Alderman Brucks seconded to adopt the ordinance approving and authorizing the Mayor and City Clerk to execute a Collective Bargaining Agreement between the City of Washington and the Fraternal Order of Police Labor Council representing full-time telecommunicators of the Washington Police Department for the period beginning May 1, 2010 and ending April 30, 2012. There was no discussion and on roll call the vote was: 
Ayes: 8 Newman, Schneider, Dingledine, Gee, Clanin, Howerter, Brucks, Brubaker 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title only, of an ordinance declaring it necessary or convenient for the City of Washington to use, acquire, and occupy certain real estate held by the Washington Park District and accepting a Deed of Dedication from the Washington Park District. Alderman Gee moved and Alderman Clanin seconded to waive second reading of this ordinance and proceed with adoption. 
On roll call the vote was: 
Ayes: 8 Brubaker, Brucks, Howerter, Newman, Schneider, Dingledine, Clanin, Gee 
Nays: 0 
Motion declared carried.

Alderman Dingledine moved and Alderman Howerter seconded to adopt an ordinance declaring it necessary and convenient for the City of Washington to use, acquire, and occupy certain real estate held by the Washington Park District and accepting a Deed of Dedication from the Washington Park District. There was no discussion on the matter and on roll call the vote was: 
Ayes: 8 Gee, Brucks, Clanin, Schneider, Newman, Brubaker, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

Chief Kuchenbecker requested Council authorization to terminate a sixty month copier lease with R.K. Dixon and authorize entering into a new sixty month lease with Konica Minolta for the copier located in the Communications Center in the Police Department. The old lease expires in November, 2010 and R.K. Dixon's proposal for a new sixty month lease is $700.00 per month. Konica Minolta has submitted a proposal for $439.80 for sixty months and will provide a $1000.00 cash rebate as well as provide an additional $1200.00 to cover the remaining three months of the existing contract with R.K. Dixon. Chief Kuchenbecker pointed out that Konica Minolta is the current provider of the copiers at City Hall. Alderman Clanin moved and Alderman Schneider seconded to authorize termination of the existing contract with R.K. Dixon and authorize entering into a new sixty month contract with Konica Minolta as stated by Chief Kuchenbecker. 
There was no discussion and on roll call the vote was: 
Ayes: 8 Brubaker, Gee, Dingledine, Howerter, Brucks, Newman, Schneider, Clanin 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council authorization to enter into an agreement with Devonshire Estates Development LLC to reimburse them the amount of $13.50 for each foot of 6" water main that will be installed along Cruger Road between Wellington and Kensington and an amount up to $1800.00 for the cost of boring for the water main under the existing culvert. Alderman Brucks moved and Alderman Howerter seconded to authorize as requested by City Engineer Newman. Alderman Howerter asked if there are sufficient funds in the fund to pay for this and Administrator Morris replied that the fees from the next section will cover this cost. 
On roll call on the motion to authorize, the vote was: 
Ayes: 8 Dingledine, Gee, Newman, Clanin, Brubaker, Schneider, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council to authorize an additional expenditure of up to $10,000 out of the Street Fund for additional spray patch work. Newman reported that potholes have been appearing along pavement edges on many streets, particularly in the older parts of the City. Staff would like to make repairs to these areas to prevent them from getting larger, and the most economical way to make the repairs is to use spray patch. Midwest Asphalt Repair has done spray patching in preparation for seal coating in the City, and Midwest Asphalt is agreeable to complete a good portion of the repairs with approximately 1500 gallons of oil and 45 tons of aggregate. Spray patch could be applied for $9825. Mayor Manier asked City Engineer Newman to explain what is happening in the areas he is talking about and Newman replied that the surface layer of the street is breaking away right along the curb. These are shallow areas but they hold water which causes deterioration. Alderman Dingledine moved and Alderman Newman seconded to authorize the expenditure as requested. 
On roll call the vote was: 
Ayes: 8 Gee, Brucks, Clanin, Howerter, Schneider, Brubaker, Newman, Dingledine 
Nays: 0 
Motion declared carried.

Aldermen's Comments - Alderman Gee reported on the Arts in the Park Washington Art Festival saying that it was a tremendous weekend and a huge success. Sunday there was a great crowd, and the event is growing every year. This year there were 130 booths and the location at the park worked out very well. Alderman Gee stated that this event could become a premier event for not only Washington but for downstate Illinois.

Mayor Manier questioned City Engineer Newman about the orange barrels at the Muller Road / Route 24 intersection. Engineer Newman stated this is a safety project that IDOT has been planning for about two years. The median is being moved to the west to allow traffic going west off Muller Road easier entry into traffic flow.

At 6:58 p.m. Alderman Gee moved and Alderman Brubaker seconded to move into Executive Session for the purpose of discussing probable or imminent litigation per 5ILCS 120(c)(11) of the Illinois Open Meetings Act. 
On roll call the vote was: 
Ayes: 8 Clanin, Brucks, Howerter, Newman, Schneider, Dingledine, Brubaker, Gee 
Nays: 0 
Motion declared carried.

At 7:27 p.m. the Council returned to Regular Session and Alderman Gee moved and Alderman Brubaker seconded to adjourn. Motion carried unanimously by voice vote.