Mayor Gary W. Manier called the regular meeting of Monday, July 19, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Newman, Brucks, Brubaker, Howerter, Dingledine, Gee, and Schneider. Alderman Clanin was absent.

Also present was City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Public Services Manager Bill Bimrose, City Treasurer Ellen Dingledine, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and amended by deleting item B. Purchase Authorization - Replacement Vehicle under City Administrator.

Alderman Brubaker moved and Alderman Howerter seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the July 6, 2010 Council meeting; bills & payroll; pay request #2 - Devonshire trunk sewer upgrade, phase 2; and payment of annual IEPA NPDES Permit Fees (3). Alderman Dingledine asked if the NPDES permit fees are flat fees and City Administrator Morris replied yes that have been since their inception. 
On roll call on the motion to approve the vote was: 
Ayes: 7 Schneider, Dingledine, Gee, Brucks, Newman, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Alderman Jim Newman, Finance & Personnel Committee Chairman reported nothing on the agenda. Alderman Dave Dingledine, Public Safety Committee Chairman reported nothing on the agenda. Alderman Al Howerter, Public Services Committee Chairman reported 3 items on the agenda, two resolutions and one item under staff reports, and asked City Engineer Newman to give a brief update on the construction at Sewer Treatment Plant #2. Newman reported that the overall project is progressing well and noted the following: 1) structural piping work is ahead of schedule; 2) projecting delayed deliveries of aeration and screening equipment which are key to meeting the completion date of September 30th , expected delivery on the aeration equipment is second week of August; 3) this equipment is necessary to get in and running before we can take some of the existing plant out of service; 4) projected to be a month or two behind schedule; and 5) we are satisfied with the work that has been done and the contractor is doing their best but lost some control with the delayed equipment deliveries.

City Attorney Black read a resolution, by title and brief synopsis, of a resolution executing subordination of surface rights for public roadway documents as requested by IDOT pertaining to IL Rte 8 Improvement. Adoption of this resolution approves a Utility Easement Subordination request from Illinois Department of Transportation related to IDOT's acquisition of highway right-of-way for the planned widening and reconstruction of Illinois Route 8 between Summit Road and McCluggage Road. Alderman Gee moved and Alderman Newman seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Brubaker, Howerter, Schneider, Brucks, Dingledine, Newman, Gee 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title and brief synopsis, of a resolution regarding changes to contract for Phase 1 Improvements to Sewer Treatment Plant No. 2. Adoption of this resolution will approve a change order to the construction contract with River City Construction in the amount $173,694 to attain compliance with the Illinois Environment Protection Agency's requirement that the city construct disinfection facilities at Sewer Treatment Plant No. 2. Passage requires a two-thirds vote of all aldermen now holding office. Alderman Brucks moved and Alderman Howerter seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Dingledine, Gee, Newman, Brubaker, Schneider, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis of the following ordinance: an ordinance amending various sections of Chapter 160 entitled, "Building Code" - Adoption of this ordinance would adopt the 2006 International Building Code, the 2006 International Residential Code, the 2006 International Mechanical Code, and require a reimbursable fee for temporary certificates of occupancy. Alderman Dingledine moved and Alderman Brucks seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 7 Newman, Brubaker, Howerter, Gee, Schneider, Brucks, Dingledine 
Nays: 0 
Motion declared carried.

City Administrator Morris reported that we are in the third and final year of our farm leases for the Tarvin and Blumenshine properties and if the consensus is to advertise for competitive bids under the same terms as was done in 2007, asked for authorization to notify our existing tenants of our intentions and to prepare the necessary bid specification package. The consensus was to move forward with preparing bid specifications and to notify our existing tenants of our intentions. Consideration of this item will come before the Council in August.

City Engineer Newman requested authorization to award the contract for the N. Main Street Bridge Repairs to P. A. Atherton Construction, Inc. for an amount of $10,800.00 and to authorize the Mayor and City Clerk to execute the contract for this project. This project originally anticipated cleaning and placing a concrete patch around the exposed rebar that was found on the underside of the bridge deck along the centerline joint during a routine inspection of the bridge in February 2009. In the process of working on the repair design our consulting engineer, Foth Engineers, worked with IDOT bridge office personnel and found that IDOT recommended against making a concrete repair and instead recommended that the exposed rebar and surrounding concrete be cleaned and coated with aluminum epoxy mastic paint. Moving forward on IDOT's recommendation design work was completed and bid documents were provided to the City in early June. Bid documents were taken out by five contractors and on July 14, 2010 a single proposal from P. A. Atherton was received. Alderman Brucks asked if we will do the inspection when the job is complete and Engineer Newman replied that we will have Mike Bryant with Foth Engineers do the inspections. Alderman Brucks moved and Alderman Howerter seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 7 Schneider, Dingledine, Brubaker, Newman, Gee, Howerter, Brucks 
Nays: 0 
Motion declared carried.

Alderman Dingledine asked if there has been any progress with regards to fixing the roughness of the N. Main Street railroad crossing and Mayor Manier replied that he and City Adminstrator Morris met with T P & W a week ago Friday and there is a commitment on their end to fix this to meet with our satisfaction. He mentioned they also talked about the viaduct on Peoria Street and its need for some repairs and painting. The discussion was favorable and they were very encouraged.

At 6:47 p.m. Alderman Gee moved and Alderman Brubaker seconded to adjourn. Motion carried unanimously by voice vote.