Mayor Gary W. Manier called the regular meeting of Monday, June 7, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Newman, Brucks, Brubaker, Clanin, Dingledine, and Schneider. Aldermen Howerter and Gee were absent.

Also present was City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Controller Baxter, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Alderman Brubaker moved and Alderman Newman seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the May 17, 2010 Council meeting; and approve and authorize pay request #6, STP #2 Phase 1 Improvements. 
On roll call on the motion to approve the vote was: 
Ayes: 6 Brubaker, Clanin, Brucks, Dingledine, Schneider, Newman 
Nays: 0 
Motion declared carried.

Mayor Manier and City Attorney Black recognized Don Dempsey for his 28 years of service to the Police Pension Board. His wife Sheila and his son J.C. were present. Don thanked everyone and expressed his pleasure in working with City staff over the years.

Audience Comments: Mr. Dave Paskert, Chase Real Estate Group - Mr. Paskert shared that he currently manages the Sunnyland Plaza and is in the process of purchasing the property and intends to market the plaza as a neighborhood shopping center. He indicated that a problem facing the Plaza is the large vacant grocery store space and one of the things he will focus on is providing smaller spaces to prospective tenants. The redevelopment plan consists of taking down part of the larger space which will create a smaller building, constructing a new building to the south, and renovating the building that houses the movie theater and Dollar General, creating three, (3) three-sided buildings that will allow parking between the buildings. He projected that the first building renovation project will be the first building just off Washington Road and the second building will follow just to the south of the first building and then around to the third building. He noted that they are successful in leases with both the movie theater and Dollar General and have found through discussions with smaller users that smaller spaces (2,000 s.f) are in demand. He also noted that fixing the parking lot, adding new lighting, improving signage and new building facades are all part of the redevelopment plan.

Mayor Manier shared his excitement for this project and how it will help in revitalizing the area. The conceptual plan design is incredible which will make this a great asset for the community.

Mr. Paskert shared that there is an acre or so in middle of parking lot where an outlot is being planned as well, and noted that they are looking forward to the Summit Road extension to Centennial and the IL Route 8 improvements. He stated that interest has been incredible so far.

City Administrator Morris said bids will be opened for the Summit Road extension and that IDOT is progressing on its purchasing of right-of-way along IL Route 8. He noted that things are looking very positive for this area and is very encouraged about the prospects.

Mr. Rob Kirkpatrick, Commercial Leasing Agent, shared that he lives in the Sunnyland area and wants to see this area thrive. He added that there was a similar center in Peoria facing the same issues that has been revitalized. This type of redevelopment plan seems to work well for these types of sites.

Alderman Dingledine commented that the parking lot improvement will be great and applauded all the efforts that are taking place. Mayor Manier asked when ownership is expected and Mr. Paskert said around July 1, 2010.

Recent storm update - City Administrator Morris commented on the storms that moved through the area over the weekend and added that the City truly benefited from the money that was spent on the replacement warning sirens within the community. He added that if there was one thing that residents could do for this type of weather situation it would be to purchase a weather alert monitor. He indicated that Police Chief Kuchenbecker has invested a great deal of time and effort in emergency response and planning and asked him to give a brief update. Chief Kuchenbecker stated that the storm was quite an experience for him as he had never seen a tornado before Saturday night. He indicated that the City has a response plan that is in the process of being adopted and that we receive a great deal of help from the Fire Department, noting that he is confident that we have the assets available that we would need in order to handle a severe situation. He added that we have adopted the National Incident Management System (NIMS) which has become the operating guide for the nation and are very active in the Illinois Law Enforcement Alarm System (ILEAS) organization. If our community were to have an incident we can request assets from ILEAS for our needs. ILEAS worked with Streator's storm needs this past weekend which resulted in us sending personnel and a vehicle for approximately 14-hours. We have also reached out to the Peoria County Sheriff's office to help out in Elmwood where severe damage occurred. The Tazewell County ESDA did a great job of informing and everyone worked well together. We evacuated the Cherry Festival and found places for the carnival workers to go. He ended by saying that he is confident that we could handle any situation that might occur.

Mayor Manier thanked everyone involved and said residents can be rest assured that there is a plan in place if an emergency were to occur.

Alderman Jim Newman, Finance & Personnel Committee Chairman reported item B under staff reports on the agenda. Alderman Dave Dingledine, Public Safety Committee Chairman reported items B-2 and B-3 under City Attorney on the agenda. Alderman Todd Clanin, Public Services Committee Chairman reported nothing on the agenda.

City Attorney Black read a resolution, by title and brief synopsis, authorizing and directing the execution of Subordination of Surface Rights for Public Roadway Purposes Documents (3) as requested by the Illinois Department of Transportation (IDOT) pertaining to the Illinois Route 8 improvement. Adoption of this resolution approves a Utility Easement Subordination request from the Illinois Department of Transportation related to IDOT's acquisition of highway right-of-way for the planned widening and reconstruction of Illinois Route 8 between Summit Road and McClugage Road. Alderman Brucks moved and Alderman Newman seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Schneider, Dingledine, Clanin, Brubaker, Newman, Brucks 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title and brief synopsis, declaring certain public real estate to be "surplus property." Adoption of this resolution will declare a 1.068 acre parcel of city-owned real estate located immediately adjacent to and south of Five Points Washington as "surplus property". Alderman Dingledine moved and Alderman Brucks seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Newman, Clanin, Schneider, Manier, Brucks, Brubaker, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement for ambulance and fire suppression services with the Washington Volunteer Fire Department and Rescue Squad, Inc., Northern Tazewell Fire Protection District, and Northern Tazewell Fire and Rescue Squad. Adoption of this ordinance approves a joint intergovernmental agreement regarding fire and ambulance services between the City of Washington, the Washington Volunteer Fire Department and the Northern Tazewell Fire Department, describes each department's ambulance response requirements, and provides $17,855 to the Northern Tazewell Fire Protection District for services rendered for the year beginning May 1, 2010. Alderman Dingledine moved and Alderman Brucks seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Clanin, Schneider, Newman, Brubaker, Brucks, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement with the Washington Volunteer Fire Department and Rescue Squad, Inc., establishing compensation for fire/rescue service and compensation for ambulance service for the fiscal year beginning May 1, 2010 and ending April 30, 2011. Adoption of this ordinance approves an intergovernmental agreement regarding compensation in the amount of $455,400 for fire and ambulance services provided by the Washington Volunteer Fire Department and Rescue Squad, Inc. for the year beginning May 1, 2010. Alderman Dingledine moved and Alderman Clanin seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Newman, Brubaker, Schneider, Brucks, Clanin, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance authorizing the Mayor and City Clerk to enter into an Intergovernmental Agreement with the Washington Volunteer Fire Department and Rescue Squad Inc., for fire protection services and for ambulance and emergency medical services. Adoption of this ordinance approves an intergovernmental agreement between the City of Washington and the Washington Volunteer Fire Department pertaining to the delivery of fire, ambulance and emergency medical services for the year beginning May 1, 2010. Alderman Dingledine moved and Alderman Brucks seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Brubaker, Schneider, Newman, Clanin, Brucks, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided first readings, by title and brief synopsis of the following ordinances: an ordinance providing for prevailing wages - adoption of this ordinance will establish Prevailing Wage Rates for the coming year as required by the Illinois Prevailing Wage Act; designating the intersection of Willow Drive and Courtney Drive as a four-way stop intersection - adoption of this ordinance will designate the intersection of Willow Drive and Courtney Drive as a four-way stop intersection; designating the intersection of Kingsbury Road at Pintail Lane as a three-way stop intersection - adoption of this ordinance will designate the intersection of Kingsbury Road and Pintail Lane as a three-way stop intersection; and approving and authorizing the execution and delivery of the Sunnyland Plaza Redevelopment Agreement - adoption of this ordinance will approve an agreement with P-SIX Sunnyland LLC regarding the redevelopment of the Sunnyland Plaza Shopping Center. All first readings will be listed on the June 21 agenda as second readings and for Council action.

Mayor Manier congratulated the Chamber of Commerce on another successful year for the Cherry Festival and commented that it was an honor to present this year's Good Neighbor award to Carol Dorward. Carol was very appreciative of the award and has done a lot of things in our community. Her involvements in the High School drama productions and the Washington Historical Society have and are making a difference in our community.

Mayor Manier noted that the Heartland Festival Orchestra is performing at Five Points this August and they are a great entertainment group for our city.

City Engineer Newman requested authorization and approval to opt out of the Community Water Supply Testing Program and enter into a three-year agreement with PDC Laboratories to test the City's public water supply at a total estimated cost of $19,345.00. He stated that the first year cost would be $8,653.00 and assuming there would be no increases in the IEPA's costs during the last two years the cost for those years would remain at their prospective agreement cost. Alderman Dingledine moved and Alderman Clanin seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 6 Brucks, Brubaker, Schneider, Newman, Clanin, Dingledine 
Nays: 0 
Motion declared carried.

Controller Baxter requested authorization to accept the Wyman/HCC proposal; to set monthly rates equivalent to the mid-point between the "maximum" and "expected" costs; and to approve the employee contribution levels. The following was indicated: 1) the total cost based on funding at the mid-point between maximum and expected claims is $867,746.62 which represents a 9.17% increase of the prior year. The budget contemplated a 15% increase; 2) the monthly rates for family coverage will be $1,474.50 (compared to $1,354.77) and single coverage will be $643.85 (compared to $569.82) based on funding at the mid-point between maximum and expected claims; 3) the monthly employee health insurance contributions for members/retirees covered by the Laborer's Union collective bargaining agreement and all non-union employees/retirees is recommended to increase to $40 per month for single coverage and $80 per month for family coverage, effective July 1, 2010; and 4) the monthly health insurance premium contributions made by members/retirees covered by the FOP and PBLC collective bargaining agreements is recommended to remain unchanged pending the settlement of contract negotiations. Alderman Brubaker moved and Alderman Newman seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 6 Dingledine, Schneider, Brucks, Clanin, Newman, Brubaker 
Nays: 0 
Motion declared carried.

At 7:15 p.m. Alderman Brubaker moved and Alderman Dingledine seconded to move into Executive Session for the purpose of the purchase or lease of real property for the use of the public body including meetings held for the purpose of discussing whether a particular parcel should be acquired, per 5 ILCS 120/2(c)(5) of the Illinois Open Meetings Act. 
Motion carried unanimously by voice vote.

At 7:48 p.m. the Council reconvened in open session and Alderman Dingledine moved and Alderman Brucks seconded to adjourn. 
Motion carried unanimously by voice vote.