Mayor Gary W. Manier called the regular meeting of Monday, May 17, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Schneider, Gee, Dingledine, Howerter, Clanin, Brubaker, Brucks, and Newman.

Also present was City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Controller Baxter, City Treasurer Ellen Dingledine, City Clerk Pat Brown, Fire Chief Mike Vaughn, and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Alderman Gee moved and Alderman Brubaker seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the May 3, 2010 Council meeting; bills & payroll; approve and authorize pay request #5, STP #2 Phase 1 Improvements, write-off of uncollectible accounts, and accept and place on file monthly financial statements for period ended 3/31/2010. 
On roll call on the motion to approve the vote was: 
Ayes: 8 Brucks, Clanin, Howerter, Schneider, Newman, Dingledine, Brubaker, Gee 
Nays: 0 
Motion declared carried.

None. Alderman Bob Brucks, Finance & Personnel Committee Chairman reported item C under staff reports on the agenda. Alderman Dave Dingledine, Public Safety Committee Chairman reported nothing on the agenda. Alderman Jim Gee, Public Services Committee Chairman reported items A and B under staff reports on the agenda.

City Attorney Black read a resolution, by title and brief synopsis, authorizing and directing the execution and submission of an Illinois Department of Commerce and Economic Opportunity Grant Survey to fund general infrastructure improvements in the amount of $500,000 at Five Points Washington, Project No. HD1000054. Adoption of this resolution will authorize and direct the Mayor and City Clerk to execute and submit documentation requested by the Illinois Department of Commerce and Economic Opportunity for a $500,000 state grant to be used for general infrastructure improvements at Five Points Washington. Alderman Dingledine moved and Alderman Howerter seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 8 Brubaker, Gee, Newman, Clanin, Schneider, Brucks, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title and brief synopsis, a cable TV franchise extension agreement. Adoption of this resolution will extend the existing franchise agreement to September 30, 2010 to allow the negotiating parties additional time to finalize negotiations. Alderman Brubaker asked why this is taking so long and Administrator Morris replied that we have yet to receive the financial data to establish the fees. Alderman Dingledine moved and Alderman Brucks seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Clanin, Howerter, Gee, Newman, Schneider, Brucks, Dingledine 
Nays: 1 Brubaker 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance approving and authorizing the execution of agreements (2) with the Illinois Department of Transportation regarding traffic signal upgrades. Adoption of this ordinance will authorize the approval of two agreements with the Illinois Department of Transportation providing for upgrades to various traffic signals in the City of Washington and will further authorize the payment of an estimated $8,376 as the city's share of the project's cost. Alderman Brucks asked if there were any further details and Administrator Morris replied that the flashing yellow lights are for the three intersections indicated and that the safety bonding and grounding is being done to further protect workers from being shocked. Alderman Gee asked when the work will begin and Administrator Morris replied that it is not known when they will be in Washington. Alderman Brucks moved and Alderman Howerter seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Dingledine, Gee, Newman, Brubaker, Schneider, Clanin, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance amending Chapter 99 of the Code of Ordinances of the City of Washington, Tazewell County, Illinois, entitled "Raffles" to allow raffle permits to be granted by the City Clerk. Adoption of this ordinance will authorize the Washington City Clerk to independently issue raffle permits as allowed by the Washington City Code and will further provide that any permit application denied by the City Clerk may be appealed to the Washington City Council. Alderman Dingledine moved and Alderman Newman seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Gee, Brucks, Brubaker, Howerter, Schneider, Clanin, Newman, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided first readings, by title and brief synopsis of the following ordinances: an ordinance authorizing an Intergovernmental Agreement for ambulance and fire suppression services with the Washington Volunteer Fire Department and Rescue Squad, Inc., the Northern Tazewell Fire Protection District, and Northern Tazewell Fire and Rescue Squad - Adoption of this ordinance approves a joint intergovernmental agreement regarding fire and ambulance services between the City of Washington, the Washington Volunteer Fire Department and the Northern Tazewell Fire Department, describes each department's ambulance response requirements, and provides $17,855 to the Northern Tazewell Fire Protection District for services rendered for the year beginning May 1, 2010; an ordinance authorizing an Intergovernmental Agreement establishing compensation for fire/rescue service and compensation for ambulance service for the Fiscal Year beginning May 1, 2010, and ending April 30, 2011 - Adoption of this ordinance approves an intergovernmental agreement regarding compensation in the amount of $455,400 for fire and ambulance services provided by the Washington Volunteer Fire Department and Rescue Squad, Inc. for the year beginning May 1, 2010; and an ordinance authorizing an Intergovernmental Agreement between the City of Washington and the Washington Volunteer Department and Rescue Squad, Inc. for fire protection services and for ambulance and emergency medical services - Adoption of this ordinance approves an intergovernmental agreement between the City of Washington and the Washington Volunteer Fire Department pertaining to the delivery of fire, ambulance and emergency medical services for the year beginning May 1, 2010. All first readings will be listed on the June 7 agenda as second readings and for Council action.

Mayor Manier asked Fire Chief Mike Vaughn to say a few words about the two recent losses within Northern Tazewell Fire Protection District. Chief Vaughn shared that Dean Williams was a District Trustee and Board President for Northern Tazewell Fire Protection District and also was Fire Chief in years past who will be deeply missed. He thanked Chief Kuchenbecker and shared his appreciation for the Police Department in helping with traffic support. Roy Schaefer recently passed away as well and was also a dedicated member who served for over 21 years.

Mayor Manier requested Council approval of his appointment of Bob Morris as Budget Officer, Pat Brown as City Collector, Don Brubaker as Mayor Pro Tem, and Standing Committees of Finance & Personnel - Alderman Newman, Chairman, Aldermen Brucks and Mayor Manier as members; Public Safety - Alderman Dingledine, Chairman, Alderman Brubaker and Alderman Schneider as members; and Public Services - Alderman Howerter, Chairman and Aldermen Gee and Alderman Clanin as members. Alderman Clanin moved and Alderman Gee seconded to concur with the appointments as outlined. 
On roll call the vote was: 
Ayes: 8 Newman, Brucks, Brubaker, Howerter, Dingledine, Schneider, Gee, Clanin 
Nays: 0 
Motion declared carried.

City Engineer Newman requested authorization and approval to hire Foth Engineers to complete the engineering work necessary to prepare plans for the N. Main Street bridge repairs in an amount not to exceed $10,000. Alderman Clanin asked how old the structure was and Engineer Newman replied the mid 1960's. Alderman Howerter asked if the County bridge fund was a possibility to receive funds from or is it only used for replacement and Newman replied that he thought the funds fund replacement only. Alderman Brucks moved and Alderman Newman seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 8 Brubaker, Howerter, Gee, Clanin, Dingledine, Schneider, Newman, Brucks 
Nays: 0 
Motion declared carried.

City Engineer Newman requested authorization and approval to hire McMahon Associates to complete all the engineering work necessary to get to the point of obtaining bids for project construction in an amount not to exceed $106,934. Alderman Brubaker asked Engineer Newman if this fee seems reasonable or excessive and Newman replied it is a reasonable figure. Alderman Gee moved and Alderman Howerter seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 8 Clanin, Dingledine, Schneider, Newman, Brubaker, Brucks, Howerter, Gee 
Nays: 0 
Motion declared carried.

Controller Baxter requested authorization and approval to enter into an audit engagement agreement with the newly formed Phillips-Salmi, LLC subject to the following: a 2-year contract at $28,000 per year ($25,600 if a single audit is not required); a 3rd year City's option at $28,000; and include language regarding the right for the City to terminate the contract at any time for failure to meet deadlines on a timely basis or due to any concerns with quality. Phillips-Salmi, LLC is being formed due to the fact that our current auditing firm, Heinold-Banwart, is transitioning their focus away from governmental and non-profit audit clients. Lori Salmi and Aaron Phillips have resigned from Heinold-Banwart and are starting their own firm to complement Heinold-Banwart and fill this now un-served niche. Alderman Howerter moved and Alderman Brucks seconded to approve the request as presented. 
On roll call the vote was: 
Ayes: 8 Brubaker, Dingledine, Gee, Newman, Clanin, Schneider, Brucks, Howerter 
Nays: 0 
Motion declared carried.

Alderman Brubaker commended Chief Vaughn for his comments regarding Dean Williams and his dedication to the fire department. Mayor Manier mentioned that the 3rd grade students from Lincoln Grade School will be coming to Five Points this Wednesday at 1:15 p.m. to meet with and ask questions of the Mayor, Police Chief Kuchenbecker, and Fire Chief Vaughn and invited anyone that is interested to attend.

At 6:56 p.m. Alderman Clanin moved and Alderman Brubaker seconded to move into Executive Session for the purpose of the setting of a price for sale or lease of property owned by the public body, per 5 ILCS 120/2(c)(6) of the Illinois Open Meetings Act. Motion carried unanimously by voice vote.

At 7:23 p.m. the Council reconvened in open session and Alderman Gee moved and Alderman Brubaker seconded to adjourn. 
Motion carried unanimously by voice vote.