Mayor Gary W. Manier called the regular meeting of Monday, April 5, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Schneider, Gee, Brubaker, Dingledine, Howerter, and Newman. Aldermen Clanin and Brucks were absent. Also present was City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, City Engineer Ken Newman, Controller Joanie Baxter, P & D Director Jon Oliphant, Public Services Manager Bill Bimrose, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance which was led by Caleb from Boy Scout Troop 1. 

The Agenda was reviewed and stood as presented. 

Alderman Brubaker moved and Alderman Howerter seconded to approve the Consent Agenda. Items included on the Consent Agenda were minutes of the March 15, 2010 Council meeting; pay request #9 (final), new City Hall renovation; pay request #4, STP #2 phase 1 improvements; bid award FY10-11 water softener salt; bid award FY10-11 hot-mix asphalt; bid award FY10-11 ready-mix concrete; bid award FY 10-11 water treatment chemicals; and purchase authorization, radio communication antennas. 
On roll call on the motion to approve the vote was: 
Ayes: 6 Newman, Dingledine, Gee, Schneider, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Jack Stone, St. Jude runner and coordinator of the Washington to Peoria Run thanked the Council for all that they do in making Washington such a great community to live in. He provided the following information regarding this year's Washington to Peoria Run: the run will take place on August 2, 2010 and will start at the High School; there are 18.3 miles that will be ran within the city limits; currently there are 13 Washington business sponsors; an informational meeting will be on Wednesday, April 21st at 6:00 p.m. in the Library; there are 23 runs taking place in other communities; there will be training runs going on May through August and anyone is welcome to join in; an ongoing challenge is going on between local businesses and runners to see who can run the most miles, the total run is 28 miles; after leaving Washington the run will move down Centennial Drive toward East Peoria; and they have been in contact with Chief Kuchenbecker and even challenged the Police Department to run as well.

Alderman Bob Brucks, Finance & Personnel Chairman reported nothing on the agenda. Alderman Al Howerter, Public Services Committee reported items a, b, & c under staff reports. Alderman Dave Dingledine, Public Safety Committee reported nothing on the agenda.

City Attorney Black read a resolution, by title and brief synopsis, relating to participation by elected officials in the IMRF. If adopted the resolution will confirm the City Clerk's participation in the IMRF. Alderman Dingledine moved and Alderman Brubaker seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Howerter, Gee, Schneider, Newman, Brubaker, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance amending Chapter 112 entitled, "Alcoholic Beverages" by adding a Class M Caterer's License. Alderman Gee moved and Alderman Howerter seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 5 Schneider, Dingledine, Newman, Howerter, Gee 
Nays: 1 Brubaker 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance authorizing to extend for one-year an Intergovernmental Agreement between the City and the Peoria Area convention and Visitors Bureau (PACVB). Alderman Brubaker moved and Alderman Newman seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Howerter, Dingledine, Gee, Schneider, Newman, Brubaker 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title and brief synopsis, of an ordinance approving and authorizing the execution of a Memorandum of Agreement to the Collective Bargaining Agreement between the City of Washington and the Laborers' International Union of North America, Local 231, representing full-time, part-time, and seasonal employees of the Street, Sewer, and Water Departments for the period beginning May 1, 2009, and ending April 30, 2012. Alderman Howerter moved and Alderman Brubaker seconded to waive second reading of the ordinance and proceed with adoption. 
On roll call the vote was: 
Ayes: 6 Dingledine, Gee, Newman, Schneider, Brubaker, Howerter 
Nays: 0 
Motion declared carried.

Alderman Newman moved and Alderman Brubaker seconded to adopt the ordinance approving and authorizing the execution of a Memorandum of Agreement to the Collective Bargaining Agreement between the City of Washington and the Laborers' International Union of North America, Local 231, representing full-time, part-time, and seasonal employees of the Street, Sewer, and Water Departments for the period beginning May 1, 2009, and ending April 30, 2012. 
On roll call the vote was: 
Ayes: 6 Howerter, Gee, Schneider, Dingledine, Brubaker, Newman 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title and brief synopsis, of an ordinance adopting a budget for corporate purposes for the Fiscal Year beginning May 1, 2010 and ending April 30, 2011. This ordinance will be listed on the April 19 agenda as a second reading for Council action.

Mayor Manier shared that his daughter will be giving birth to his granddaughter on Thursday the 8th and also mentioned that the next Coffee with the Mayor is scheduled for Saturday, April 10th and that Take Pride in Washington cleanup day is scheduled for Saturday, April 17th, and encouraged everyone to take this opportunity to give back to the community.

City Administrator Morris requested Council authorization to award the bid for the City's contract weed spraying services to TruGreen in the amount of $7,834.00. Alderman Dingledine moved and Alderman Howerter seconded to award the bid for the City's contract weed spraying services to TruGreen in the amount of $7,834.00. 
On roll call the vote was: 
Ayes: 6 Newman, Brubaker, Gee, Schneider, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Administrator Morris requested Council authorization to reject all submitted mowing bids and to keep the City's mowing services in-house using city personnel and equipment. Alderman Gee moved and Alderman Brubaker seconded to reject all submitted mowing bids and to keep the mowing services in-house using city personnel and equipment. 
On roll call the vote was: 
Ayes: 6 Dingledine, Schneider, Howerter, Newman, Brubaker, Gee 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council authorization to award the contract for the City's spray patch work project to Midwest Asphalt Repair, Inc. in the amount of $29,400.00 and to award the contract for the City's seal coat work project to R.A. Cullinan, Inc. in the amount of $375,790.80. He also requested Council authorization to direct the Mayor and City Clerk to execute the contract documents for the two projects and request IDOT, Bureau of Local Roads and Streets to concur with the contract documents. Alderman Dingledine moved and Alderman Gee seconded to award the bids as requested and to execute the contract documents for the two projects as requested. 
On roll call the vote was: 
Ayes: 6 Schneider, Howerter, Brubaker, Newman, Gee, Dingledine 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council authorization to increase the total compensation amount from $55,000.00 to 69,700.00 to Austin Engineering Company for the preliminary and design engineering services related to the Dallas Road Reconstruction Project. He indicated the increased fee is in part due to the amount of additional time needed than what was originally anticipated and that additional work was needed in responding to review comments from IDOT and working with the City to address construction phasing concerns. Alderman Howerter moved and Alderman Gee seconded to authorize the increase in total compensation to Austin Engineering Company as presented. 
On roll call the vote was: 
Ayes: 6 Newman, Brubaker, Dingledine, Schneider, Gee, Howerter 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council authorization to enter into a contract with CTL Group to complete the evaluation and testing on the WTP #1 reaction basin in an amount of $10,000.00. Newman commented that this is being done to determine if the tank is structurally sound and to identify the location of the leaks that are occurring. He said that it is a sonic type testing that will get a good look at the concrete on the inside. Alderman Howerter asked if we could have CTL hold off on taking a core and Engineer Newman indicated that it needs to be taken but will not be a full depth core. Alderman Gee asked how deep the core would be and Newman replied that it will depend on what they see. Alderman Howerter commented that the further evaluation and testing will restore confidence in the structure. Alderman Gee moved and Alderman Howerter seconded to authorize entering into a contract with CTL Group in an amount of $10,000.00 as presented. 
On roll call the vote was: 
Ayes: 6 Brubaker, Schneider, Dingledine, Newman, Howerter, Gee 
Nays: 0 
Motion declared carried.

Mayor Manier commented that the U. S. Census Bureau is continuing to take census forms after the deadline and encouraged those that have not sent them in yet to do so. P & D Director Oliphant noted that as of this afternoon Washington has the highest rate of return at 79% in Tazewell County.

At 7:04 p.m. Alderman Brubaker moved and Alderman Howerter seconded to adjourn. Motion carried unanimously by voice vote.