Mayor Gary W. Manier called the regular meeting of Monday, April 19, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Newman, Brucks, Brubaker, Clanin, Howerter, Dingledine, Gee, and Schneider.

Also present was City Attorney Ken Black, City Administrator Robert Morris, Controller Joanie Baxter, P & D Director Jon Oliphant, City Engineer Ken Newman, Public Services Manager Bill Bimrose, City Treasurer Ellen Dingledine, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Alderman Brubaker moved and Alderman Howerter seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the April 5, 2010 Council meeting; bills and payroll, approve & authorize TIF #2 subsidy payment #5, Denhart Exterior; and accept & place on file monthly Financial Statements for the period ended February 28, 2010. 
On roll call on the motion to approve the vote was: 
Ayes: 8 Brucks, Clanin, Dingledine, Gee, Schneider, Newman, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Mr. Joseph Hajny - 109 Briar Court. Mr. Hajny thanked everyone who had part in taking care of the parking issues that were occurring on the court and in front yards. Mayor Manier thanked Mr. Hajny for coming and shared his appreciation when feedback is given on a job well done.

Alderman Bob Brucks, Finance & Personnel Committee Chairman reported nothing on the agenda. Alderman Don Brubaker, Public Safety Committee Chairman reported nothing on the agenda. Alderman Jim Gee, Public Services Committee Chairman reported one item under Staff Reports.

City Attorney Black read a resolution, by title and brief synopsis, authorizing temporary signage along a state-mandated roadway for a public event (Cherry Festival). Adoption of this resolution will initiate IDOT's approval and authorization for the implementation of traffic control measures in conjunction with the 2010 Cherry Festival. Alderman Brucks moved and Alderman Howerter seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 8 Gee, Newman, Brubaker, Dingledine, Schneider, Clanin, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance adopting a budget for corporate purposes for the Fiscal Year beginning May 1, 2010 and ending April 30, 2011. Adoption of this ordinance will approve the City of Washington's annual budget for the fiscal year beginning May 1, 2010 in the total amount of $21,135,454, a 3.3% decrease from the prior year budget. Alderman Brubaker thanked City Staff for doing a great job with the budget process and for keeping the City in the fiscally responsible shape it is in. Mayor Manier expressed his gratitude as well. Alderman Gee moved and Alderman Brubaker seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Clanin, Howerter, Schneider, Newman, Dingledine, Brucks, Brubaker, Gee 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title and brief synopsis, of an ordinance approving the Official Map of Zoning Districts 2010. This ordinance would officially adopt the 2010 City of Washington Zoning Map as required by state statute. Alderman Howerter moved and Alderman Gee seconded to waive second reading of the ordinance and proceed with adoption. 
On roll call the vote was: 
Ayes: 8 Dingledine, Newman, Brubaker, Schneider, Brucks, Clanin, Gee, Howerter 
Nays: 0 
Motion declared carried.

Alderman Clanin moved and Alderman Brucks seconded to adopt the ordinance approving the Official Map of Zoning Districts 2010. 
On roll call the vote was: 
Ayes: 8 Howerter, Gee, Newman, Brubaker, Dingledine, Schneider, Brucks, Clanin 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title and brief synopsis, of an ordinance amending the Zoning Ordinance of the City of Washington, Tazewell County, Illinois, by rezoning part of 500 School Street from R-1 to C-3. This reading will be listed on the May 3rd agenda as second reading for Council action.

Mayor Manier shared the success of the Take Pride in Washington Clean-up Day. It was the events biggest turnout with over 250 volunteers devoting their time and that says a great deal about what our community is made of. He complimented Rita Fischbach on her efforts for organizing this event. He shared that Five Points Washington's Lessons from Leaders speaker Sarah Palin was a huge success on Saturday evening and the event went off without any problems.

City Administrator Morris presented non-union personnel annual wage adjustments for Council approval. He stated the pay plan for all full-time and year-round part-time, non-union positions, steps and ranges, will be increased by 3.0%, all non-union, short-term, summer Public Services personnel will receive a $0.25/hour increase resulting in the following hourly rates: $8.25/hr-1st year; $8.75/hr-2nd year; and $9.25/hr-3rd year, and shall be effective for the pay period ending on May 12, 2020. Alderman Brubaker moved and Alderman Newman seconded to approve the wage adjustments as presented. 
On roll call the vote was: 
Ayes: 8 Brucks, Clanin, Howerter, Schneider, Dingledine, Gee, Newman, Brubaker 
Nays: 0 
Motion declared carried.

Controller Baxter requested authorization to enter into a one-year contract with Nextel/Sprint to provide cell phone service in the amount or $9,917.02. Three quotes were received and a number of factors were considered before deeming Nextel/Sprint as the lowest cost option. Alderman Gee asked if a one-year contract is best and Controller Baxter replied that given what we have seen with increased phone equipment problems and the significant cost increase to replace faulty equipment after one year that a one-year contract is best. She also mentioned that the provider will allow us to go month to month for a period of time after the one-year contract is up. Alderman Howerter moved and Alderman Brucks seconded to enter into a one-year cell phone contract with Nextel/Sprint in the amount of $9,917.02 as presented. 
On roll call the vote was: 
Ayes: 8 Dingledine, Gee, Newman, Brubaker, Schneider, Clanin, Brucks, Howerter 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council authorization to accept the alternate proposal and award the contract for construction of the Devonshire Trunk Sewer Upgrade, Phase 2 to P.A. Atherton Construction Inc. of Spring Bay, IL for an amount of $575,723.11 and authorize the Mayor and City Clerk to execute the contract for this project. He stated that due to the quantity of pavement that will need patching as a result of the project it was decided to obtain the alternate proposal to mill and replace all pavement from curb to curb along the entire length of the job. Staff talked about and concluded that the project will put a lot of the neighbors under stress due to the difficulty of going into the middle of the street and felt it would be money well spent to leave a nice street pavement when the project is complete. He noted that it was in the plan to seal coat these streets next year following this project and that by accepting the alternate proposal it will not be necessary to do this. Alderman Howerter commented that it will definitely hold up better and is worth the few extra dollars. Alderman Gee moved and Alderman Newman seconded to award the bid as requested. 
On roll call the vote was: 
Ayes: 8 Brubaker, Howerter, Schneider, Brucks, Clanin, Dingledine, Newman, Gee 
Nays: 0 
Motion declared carried.

None. At 6:50 p.m. Alderman Brubaker moved and Alderman Clanin seconded to adjourn. Motion carried unanimously by voice vote.