Mayor Gary W. Manier called the regular meeting of Monday, March 1, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Schneider, Gee, Dingledine, Howerter, Clanin, Brubaker, Brucks, and Newman.

Also present was Assistant City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Public Services Manager Bill Bimrose, City Treasurer Ellen Dingledine, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Mayor Manier recognized that WCHS student Dylan Reel captured the state wrestling title during the Illinois High School Association Class 2A state final for the second year in a row. He will be asking him to attend a Council meeting for recognition in the near future.

Alderman Clanin moved and Alderman Brubaker seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the February 15, 2010 Council meeting; approve & authorize pay request #3, STP #2 Phase 1 improvements; and accept & place on file monthly Financial Statements for the period ended January 31, 2010. 
On roll call on the motion to approve the vote was: 
Ayes: 8 Newman, Howerter, Gee, Schneider, Dingledine, Brucks, Brubaker, Clanin 
Nays: 0 
Motion declared carried.

Alderman Bob Brucks, Finance & Personnel Committee Chairman reported nothing on the agenda. Alderman Don Brubaker, Public Safety Committee Chairman reported two items under City Attorney. Alderman Jim Gee, Public Services Committee Chairman reported one item under City Administrator and one item under Staff Reports.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance amending various chapters of the Code of Ordinances of the City of Washington that will allow for the Police Department to collect fines for truancy, curfew, and tobacco ordinance violations. Alderman Dingledine moved and Alderman Brucks seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Brubaker, Howerter, Gee, Newman, Clanin, Schneider, Brucks, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance amending §112.20 to increase the number of Class C liquor licenses and decrease the number of Class D liquor licenses. Alderman Howerter moved and Alderman Dingledine seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 7 Schneider, Clanin, Brucks, Gee, Newman, Dingledine, Howerter 
Nays: 1 Brubaker 
Motion declared carried.

City Attorney Black provided second reading, by title and brief synopsis, of an ordinance amending various sections of Chapter 154, entitled "Zoning Code." Alderman Brucks moved and Alderman Newman seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 8 Howerter, Gee, Brubaker, Clanin, Dingledine, Schneider, Newman, Brucks 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title and brief synopsis, of the following ordinance: an ordinance authorizing the execution of an Intergovernmental Agreement between the City of Washington and Washington Community High School District 308. This reading will be listed on the March 15 agenda as second reading for Council action.

City Administrator Morris requested Council authorization to purchase energy from Integrys Energy for a thirty-six month period at a cost of 0.049130 per kWh beginning in December 2010. Administrator Morris pointed out that the request for proposals indicated a twelve, twenty-four, and thirty-six month option on the contract. He also indicated that our current contract rate is 0.068196 per kWh and if the City goes with the thirty-six month period with Integrys Energy it will save the city $77,118 per year. It was the consensus to move forward and lock in this low rate now before prices begin to rise. Alderman Gee moved and Alderman Brubaker seconded to award the bid to as requested. 
On roll call the vote was: 
Ayes: 8 Brucks, Clanin, Howerter, Schneider, Newman, Dingledine, Brubaker, Gee 
Nays: 0 
Motion declared carried.

Budget Review - Streets. City Administrator Morris provided a brief overview of the following: 1) Street Account - projected revenues are estimated to be under budget due to lesser road & bridge payments from Washington Township than originally expected. A transfer from the General Fund into Streets is expected to be $178,000 less than last year. Budgeted expenditures are projected to decrease by $900,000 due to reductions in capital expenditures. Personnel will be trimmed with all the reduction in summer personnel. Missing sections along the Kern Road Recreation Trail extension will be completed. Based on current revenue projections there are no General Fund monies budgeted for capital street projects for the next three fiscal years. 2) Telecommunications Tax Account - Revenues are projected to be consistent with budget. Transfers to the N. Cummings Lane and Lincoln Bridge projects are estimated to be $50,000 less than budget. There are a number of projects progressing within the budgeted expenditures. The Summit Road extension has been moved up and if all goes well East Peoria will let this project this coming June. 3) N. Cummings Roadway Improvement Fee Account - Completed in 2009, the final costs were about $26,000 less than budget making the transfer from the Telecommunications Tax Account $24,000 less than planned. There are an estimated 170 lots in this area that have not been final platted yet and as future roadway fees are received, the revenue will be reimbursed to the Telecommunications Tax Fund. 4) MFT Fund - Projected FY09-10 allotments are slightly under budget. Expenditures are substantially under budget. Revenues are decreasing and the costs for roadway construction are rapidly increasing. FY10-11 revenue estimate is 15% less than FY06-07 and in comparison seal coat and hot-mix asphalt materials have increased over 60% during this same time period. This fund is being helped out by General Fund monies. 5) Stormwater Management/Flood Mitigation Fund - Projected FY09-10 expenditures are estimated to be substantially under budget. The end of year cash balance will improve by an estimated $33,000. The Briarcliff/Colonial Court storm sewer is the only capital project planned to be financed from this fund. $50,000 will come from the Telecommunications Tax Account to help with this project. The City will face added future costs associated with compliance with new federal storm water permitting mandates. 6) TIF District No. 1 Fund (Washington Road) - No income is projected in FY10-11 with the expiration of the district in December 2009. Unspent surplus funds will be disbursed in accordance with state law. 7) TIF District No. 2 Fund (Downtown) - Projected revenues for FY09-10 are projected to be consistent with the budget and estimated expenditures are expected to be significantly under budget primarily due to deferred capital spending and fewer redevelopment projects than anticipated. The Downtown TIF will continue to be in effect until 2021. 8) S. Cummings Road Improvement Debt Service Fund - Projected revenues and expenditures are consistent with the budget. The only expense charged to this fund involves the payment of principal and interest on the bonds which will be retired in FY17-18. 9) Cruger Road Improvement Debt Service Fund - Projected revenues and expenditures are consistent with the budget. The only expenditure is for annual debt service on the 2002 bonds which will be retired in December 2017. 10) Kern Road Debt Service Fund - Fully retired in FY08-09. 11) S. Wood Street Special Assessment Fund - Bonds have been paid in full. 12) Mallard Crossing Special Services Area Fund - Bonds will be retired in December 2019. 13) Cruger Road Improvement Capital Project Fund - Completed in 2007. 14) Dallas Road Improvement Capital Project Fund - Phase 1 is between Newcastle and the bridge and Phase 2 is between the bridge and W. Cruger Road. PPUATS grant funding is expected in FY11-12 to finance a major portion of Phase 1. Supplemental transfers are planned from the Telecommunications Tax Fund in FY10-11 and FY11-12. No PPUATS funding is in place yet for Phase 2. Construction is currently scheduled for FY11-12. 15) N. Cummings Improvement Fund - Construction of extending water and sewer service was completed and closed out many years ago but intermittent payments are received as private beneficiaries connect to the utilities. No payments are anticipated in the coming fiscal year.

P&D Director Oliphant requested Council approval of the Final Plat of Hunter's Glen, Section Five. He gave a brief summary of details surrounding the final plat. Alderman Clanin moved and Alderman Brucks seconded to approve the Final Plat of Hunter's Glen, Section Five Subdivision as presented. 
On roll call the vote was: 
Ayes: 8 Brubaker, Howerter, Gee, Newman, Dingledine, Schneider, Brucks, Clanin 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval to proceed with a second combination pressure reducing/return flow valve on the existing 8-inch water main on Westminster Drive just east of Dallas Road and to purchase the required materials for City personnel to perform the construction. The cost of the valves and fittings as quoted by H. D. Supply Waterworks will be $8,627.10 and the cost of the valve vault as quoted by Leman Precast is $2,500.00. Alderman Gee moved and Alderman Howerter seconded to proceed with the project and authorized the purchase as requested. 
On roll call the vote was: 
Ayes: 8 Brucks, Clanin, Dingledine, Schneider, Newman, Brubaker, Howerter, Gee 
Nays: 0 
Motion declared carried.

Alderman Brubaker thanked City staff and City Administrator Morris for doing an excellent job with the budget process.

At 7:19 p.m. Alderman Newman moved and Alderman Howerter seconded to move into Executive Session for the purpose of deliberations concerning the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body per 5 ILCS 120/2(c)(1) of the Illinois Open Meetings Act. 
Motion carried unanimously by voice vote.

At 7:34 p.m. Alderman Brubaker moved and Alderman Clanin seconded to reconvene back into regular session. 
Motion carried unanimously by voice vote.

City Attorney Black read, by title only, a Resolution authorizing a one-year extension of an employment agreement extension and modification and a supplement employment agreement between the City of Washington and Robert A. Morris. Alderman Dingledine moved and Alderman Brubaker seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 8 Gee, Newman, Clanin, Howerter, Brucks, Schneider, Brubaker, Dingledine 
Nays: 0 
Motion declared carried.

At 7:36 p.m. Alderman Brubaker moved and Alderman Newman seconded to adjourn. 
Motion carried unanimously by voice vote.