Mayor Gary W. Manier called the regular meeting of Monday, February 15, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Newman, Brucks, Brubaker, Howerter, Dingledine, and Schneider. Aldermen Clanin and Gee were absent. Also present was City Attorney Ken Black, City Administrator Robert Morris, Police Chief Jim Kuchenbecker, P & D Director Jon Oliphant, City Engineer Ken Newman, Controller Joanie Baxter, Public Services Manager Bill Bimrose, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance. 

The Agenda was reviewed and stood as presented. 

Alderman Brubaker moved and Alderman Howerter seconded to approve the Consent Agenda. Items included on the Consent Agenda were minutes of the February 1, 2010 Council meeting; bills and payroll; raffle permit, Washington Recreation Assoc.; Glendale Cemetery annual Board of Managers report; pay request #2, STP 2 Phase 1 Improvements; and IHSA March Madness Experience contribution. 
On roll call on the motion to approve the vote was: 
Ayes: 6 Schneider, Dingledine, Brucks, Newman, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Alderman Bob Brucks, Finance & Personnel Chairman reported nothing on the agenda. Alderman Don Brubaker, Public Safety Chairman reported one item under City Attorney on the agenda. Alderman Al Howerter, Public Services Committee reported items B-F under staff reports on the agenda.

City Attorney Black read a resolution, by title only, executing a Cash Rent Farm Lease with James E. Zehr. Alderman Dingledine moved and Alderman Howerter seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Newman, Brubaker, Schneider, Brucks, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title only, executing a Cash Rent Farm Lease with Martin Voorhees. Alderman Howerter moved and Alderman Brucks seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Brubaker, Dingledine, Schneider, Newman, Brucks, Howerter 
Nays: 0 
Motion declared carried.

City Attorney Black read a resolution, by title only, approving the Preliminary Plat for Crooked Lake Estates. Alderman Dingledine moved and Alderman Brucks seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 5 Howerter, Schneider, Brubaker, Brucks, Dingledine 
Abstain: 1 Newman 
Nays: 0 
Motion declared carried.

City Attorney Black provided first reading, by title only, of the following ordinances: amending various sections of the Code of Ordinances regulating penalty provisions for certain offenses; amending Chapter 112 to decrease the number of Class D licenses and increase the number of Class C licenses; and amending various sections of Chapter 154, Zoning Code. First readings will be listed on the March 1 agenda as second readings for Council action. City Attorney Black provided first reading, by title only, of an ordinance repealing Ordinance 1509 entitled "An ordinance adopting tax increment financing in the Washington Road redevelopment project area." Alderman Brubaker moved and Alderman Howerter seconded to waive second reading of the ordinance and proceed with adoption. 
On roll call the vote was: 
Ayes: 6 Dingledine, Schneider, Newman, Brucks, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Alderman Brubaker moved and Alderman Brucks seconded to adopt the ordinance repealing Ordinance 1509 entitled "An ordinance adopting tax increment financing in the Washington Road redevelopment project area." On roll call the vote was: 
Ayes: 6 Schneider, Dingledine, Newman, Howerter, Brucks, Brubaker 
Nays: 0 
Motion declared carried.

City Administrator Morris requested an award of bid to Architectural Design Group (ADG) for architectural and engineering services for the Police Station Renovation Project based on the recommendation of the Public Services Committee and Staff in an amount not to exceed $15,750. Alderman Brubaker moved and Alderman Brucks seconded to award the bid to ADG as requested. 
On roll call the vote was: 
Ayes: 6 Howerter, Newman, Schneider, Dingledine, Brucks, Brubaker 
Nays: 0 
Motion declared carried.

Budget Review - Public Safety. City Administrator Morris provided a brief overview of the following: 1) Police Department budget - projected collections are moderately over budget while expenses are estimated to be substantially under budget due to unfilled position vacancies and deferred expenditures. Proposed staffing is unchanged with the exception of allocating 50% of building custodial services to the Police Department. Projected health insurance increase is 15%, projected base wage increase is 3.25%, and projected police pension increase is 50%. Operations will see a decrease due to lesser Police Commission expenses. Capital purchase items are a new radio repeater which had been deferred from last year and replacement computers and software. Alderman Howerter asked about the repeater and Chief Kuchenbecker said it will be placed at the Legion Road building and will provide better signal coverage throughout the community. Morris indicated that funding is still uncertain regarding the renovation work of the Police Station but preliminary work is being done and we should have a better direction within the next 6-8 weeks. 2) ESDA budget - primarily expenses are from lease on privately owned tower and siren maintenance/repair. Expenses for siren maintenance/repair are down due to the installation of new sirens. 3) Police Pension Fund - there was some recouping of investment losses that were incurred in FY08-09. The projected end of year fund balances will improve by about $500,000. Key factor is in our continued improvement on investment returns. 4) Police Department Special Projects - this is a combination of different sources of revenue and is very restricted. The end of year cash balance is projected to remain unchanged. Capital expenditure is planned to replace two (2) in-car computers and an inter-fund transfer is planned to cover costs for two (2) replacement passenger vehicles.

P&D Director Oliphant requested Council approval of the Final Plat of Crooked Lake Estates Subdivision. He gave a brief summary of details surrounding the final plat. Alderman Brucks moved and Alderman Howerter seconded to approve Final Plat of Crooked Lake Estates Subdivision as stated. 
On roll call the vote was: 
Ayes: 6 Brubaker, Dingledine, Schneider, Howerter, Brucks 
Abstain: 1 Newman 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval to authorize the Mayor and City Clerk to execute the contract for the painting of Water Tower No. 2 to L.C. United Painting of Sterling Heights Michigan in the amount of $337,000.00. Alderman Dingledine moved and Alderman Howerter seconded to award the bid as requested. Alderman Howerter indicated that he had received some information regarding labor law today that he would like to pass on to City Administrator Morris and City Attorney Black. 
On roll call the vote was: 
Ayes: 6 Newman, Brucks, Brubaker, Schneider, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval to enter into an agreement with McMahon Engineers to provide observation and inspection services for the repair work and painting of Water Tower No. 2 in the amount of $22,500.00. Alderman Dingledine asked if McMahon Engineers has had personal experience working with the contractor and Newman replied yes. Alderman Brucks moved and Alderman Howerter seconded to authorize as requested. 
On roll call the vote was: 
Ayes: 6 Brubaker, Dingledine, Schneider, Newman, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval to enter into an agreement with Strand Associates, Inc. to provide the necessary engineering services to complete the design and construction of the U-V disinfection facilities in the amount of $48,000.00. Alderman Brucks moved and Alderman Howerter seconded to authorize as requested. 
On roll call the vote was: 
Ayes: 6 Dingledine, Schneider, Brubaker, Newman, Howerter, Brucks 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval to enter into an agreement with Austin Engineering Company, Inc. to complete the engineering work for the Devonshire Trunk Sewer Upgrade, Phase 2 for an amount not to exceed $9,500.00. Alderman Dingledine moved and Alderman Howerter seconded to authorize as requested. Alderman Howerter asked if this will follow the same route as the trunk line and Newman replied yes, but it will not follow the existing line exactly because of too many obstructions. Alderman Brucks asked if this will require any new easements and Newman replied no. 
On roll call the vote was: 
Ayes: 6 Brucks, Brubaker, Schneider, Newman, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval of a MFT resolution allocating $400,000 in MFT funds for the 2010 Street Maintenance Program. Newman reported that this year's program cost is estimated at $423,500. Estimated individual operations costs are: seal coat, $390,000; heat scarification, $13,500; and spray patch $20,000. MFT funds will be used for seal coat ($390,000) and he is asking for $400,000 to cover any cost overruns. The balance of $33,500 for heat scarification and spray patch will be paid from the general fund. Newman noted that our street maintenance has fallen behind of our goals slightly and costs have risen dramatically. He added that heat scarification will be done jointly with East Peoria and Bartonville to help keep some of the cost down. Aldermen Howerter and Dingledine commented that this continues to be the best way to maintain our streets. Alderman Howerter moved and Alderman Dingledine seconded to approve the MFT Resolution appropriating $400,000 in MFT funds for the 2010 MFT Street Maintenance Program. 
On roll call the vote was: 
Ayes: 6 Brubaker, Schneider, Brucks, Newman, Dingledine, Howerter 
Nays: 0 
Motion declared carried.

Alderman Dingledine congratulated the WCHS Wrestling Team on their regional win. They have four wrestlers going to State and wished them well.

At 7:27 p.m. Alderman Brubaker moved and Alderman Brucks seconded to move into Executive Session for the purpose of the semi-annual review of Executive Session minutes per 5 ILCS120/2(c)(11) of the Illinois Open Meetings Act. 
Motion carried unanimously by voice vote.

At 7:39 p.m. the Council reconvened in regular session and Alderman Dingledine moved and Alderman Brubaker seconded to approve the 2009 Executive Session minutes of July 6, July 20, August 3, September 14, and November 16. 
Motion carried unanimously by voice vote.

City Attorney Black read, by title only, a Resolution regarding the release and destruction-audio tapes of Executive Session minutes, July 1, 2009 through December 31, 2009. Alderman Dingledine moved and Alderman Brubaker seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 6 Newman, Brucks, Howerter, Schneider, Brubaker, Dingledine 
Nays: 0 
Motion declared carried.

At 7:41 p.m. Alderman Dingledine moved and Alderman Brubaker seconded to adjourn. 
Motion carried unanimously by voice vote.