Mayor Gary W. Manier called the regular meeting of Monday, October 18, 2010 to order at 6:30 p.m. in the meeting room at Washington District Library.

Present and answering roll call were Aldermen Newman, Brucks, Brubaker, Howerter, Dingledine, Gee, and Schneider. Alderman Clanin was absent.

Also present was Assistant City Attorney Dave Brown, City Administrator Robert Morris, Police Chief James Kuchenbecker, P & D Director Jon Oliphant, Controller Joanie Baxter, Public Services Manager Bill Bimrose, City Treasurer Ellen Dingledine, City Clerk Pat Brown, and members of the press.

All present stood for the Pledge of Allegiance which was led by Abbey Nichols, granddaughter of Warren Nichols.

The Agenda was reviewed and stood as presented.

Alderman Gee moved and Alderman Brubaker seconded to approve the Consent Agenda as presented. Items included on the Consent Agenda were minutes of the October 4, 2010 Council meeting; bills & payroll; purchase authorization - recycling bins; and monthly financial report for period ending August 31, 2010. 
On roll call on the motion to approve the vote was: 
Ayes: 7 Newman, Howerter, Schneider, Brucks, Dingledine, Brubaker, Gee 
Nays: 0 
Motion declared carried.

Mayor Manier invited the Nichols family and Alderman Dingledine to come forward for the award presentation to Washington Veterinary Medical Clinic and their 50 years in business in the Washington community. He thanked them for being a part of the community these past 50 years and went on to say that the first location of the business was at 1119 Peoria Street before it was moved to their current location on School Street. Warren Nichols shared that they were looking for a place in the Peoria area to open their business and it was through a salesman that they learned about Washington. The practice that they took over here belonged to old Doc Blumenshine. They moved to their current location on School Street because when the state widened Peoria Street they put in a median with no left turn lane and they knew 60% of their business would come from people who needed to turn left. The business is now owned and operated by his two sons, Pete and Brian. He added that they are the second oldest clinic in the Peoria area that is still under the same family ownership and that they have been happy to serve the community these past 50 years.

Mr. Aaron Phillips with Phillips, Salmi & Associates, LLC presented the audited financial statements for FY ended April 30, 2010. He thanked the Council for hiring them to perform the audit and commented that they have enjoyed working with staff and added that Controller Baxter does a great job in preparation and credited management for how well they do things internally to make the process easier to get through. He added that this is the first year that they have had no adjustments and commented on how well our internal controls are working and that Treasurer Dingledine is a great addition to the management team and is doing a great job of checks and balances. He went on to say that City staff was fiscally responsible and was able to make internal adjustments to cover expenses even with the stagnant revenues that are being experienced. Mayor Manier thanked Aaron for the commitment he and his staff has to the City's auditing process.

Fire Chief Mike Vaughn thanked the community for their support during Fire Prevention Week. He added that an estimated 500 people attended events and that over 1200 students within the community were educated on fire prevention.

Alderman Jim Newman, Finance & Personnel Committee Chairman reported nothing on the agenda. Alderman Dave Dingledine, Public Safety Committee Chairman reported nothing on the agenda. Alderman Al Howerter, Public Services Committee Chairman reported Item E under resolutions on the agenda.

Assistant City Attorney Brown read a resolution, by title and brief synopsis, authorizing entering into temporary construction easement with Curtis and Kelly Mack concerning the Dallas Road Improvement Project. Adoption of this resolution will formally accept a temporary construction easement grant required for the reconstruction of Dallas Road between Newcastle and the bridge planned for 2011. The easement runs across the frontage of a parcel of land located at 812 Dallas Road. Alderman Dingledine moved and Alderman Brucks seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Gee, Newman, Brubaker, Schneider, Howerter, Brucks, Dingledine 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown read a resolution, by title and brief synopsis, authorizing entering into temporary construction easements with David and Roberta Zwetz concerning the Dallas Road Improvement Project. Adoption of this resolution will formally accept two (2) temporary construction easement grants required for the reconstruction of Dallas Road between Newcastle and the bridge planned for 2011. The easements run across the frontage of parcels of land located at 705 Dallas Road and 709 Dallas Road. Alderman Schneider moved and Alderman Dingledine seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Newman, Brubaker, Howerter, Gee, Brucks, Dingledine, Schneider 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown read a resolution, by title and brief synopsis, accepting two (2) deeds of dedication from David and Roberta Zwetz for the Dallas Road Improvement Project. Adoption of this resolution will authorize the acceptance of two (2) deeds dedicating additional road right-of-way required for the reconstruction of Dallas Road between Newcastle and the bridge planned for 2011. The right-of-way deeds run across the frontage of parcels of land located at 705 Dallas Road and 709 Dallas Road. Alderman Dingledine moved and Alderman Schneider seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Brucks, Brubaker, Howerter, Gee, Newman, Schneider, Dingledine 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown read a resolution, by title and brief synopsis, declaring certain personal property to be "surplus property." Adoption of this resolution will declare certain property as "surplus". This property is no longer necessary or useful to the City of Washington. Alderman Gee moved and Alderman Howerterseconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Brubaker, Dingledine, Schneider, Newman, Brucks, Howerter, Gee 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown read a resolution, by title and brief synopsis, authorizing changes to contract for Phase I improvements to Sewer Treatment Plant No. 2. Adoption of this resolution will authorize a Contract Change Order in the amount of $7,932 to construct certain storm sewer improvements in conjunction with the expansion of Sewer Treatment Plant No. 2. Alderman Brubaker moved and Alderman Howerter seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Dingledine, Gee, Schneider, Newman, Brucks, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown read a resolution, by title and brief synopsis, supporting an Illinois Safe Routes to School Program grant request. Adopting this resolution will formally signify the City Council's support of the city's Safe Routes to School Program grant request to fully fund the construction of a sidewalk along School Street from Illinois Route 8 to Beverly Manor School. Alderman Dingledine moved and Alderman Schneider seconded to adopt the resolution as read. 
On roll call the vote was: 
Ayes: 7 Howerter, Gee, Newman, Brubaker, Brucks, Schneider, Dingledine 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown read an ordinance, by title and brief synopsis, authorizing the sale of one (1) silver 1996 Chevy Blazer designated as 'surplus property.' Adoption of this ordinance will authorize the sale of one (1) silver 1996 Chevy Blazer that was forfeited to the City of Washington Police Department as a result of an investigation. Alderman Brucks moved and Alderman Newman seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 7 Schneider, Dingledine, Howerter, Gee, Brubaker, Newman, Brucks 
Nays: 0 
Motion declared carried.

Assistant City Attorney Brown provided first reading, by title and brief synopsis, of the following ordinances: an ordinance amending §75.10A entitled, "90-day load limit on certain public streets." Adoption of this ordinance will eliminate the special spring load limit restriction for North Cummings Lane north of US Route 24. This special weight restriction is no longer required as the newly reconstructed road has been designed and built to carry the normal weight limits, year round; and an ordinance authorizing the sale of certain personal property designated as 'surplus property.' Adoption of this ordinance will authorize the disposition of surplus property by public auction. This property is no longer necessary or useful to the City of Washington. These ordinances will be listed on the November 1st agenda as second readings and for Council action.

Mayor Manier asked former Mayor Don Gronewold to come forward and help in presenting Alderman Don Brubaker with a plaque for his 20 years of service on the Washington City Council. Don is moving to East Peoria which will take him out of his Ward II seat on the Council. He congratulated Alderman Brubaker for his service to the community and stated that Don was always prepared and shared his wisdom as part of the Council and wished him well in his future endeavors. Don said that the things he is most proud of being a part of as he served on the Council are Five Points Washington, the Fire Station, the relocation of City Hall, and the police station renovation that is forthcoming.

At 7:13 p.m. Alderman Newman moved and Alderman Howerter seconded to adjourn. Motion carried unanimously by voice vote.