CITY OF WASHINGTON
WASHINGTON, ILLINOIS
CITY COUNCIL MEETING
TUESDAY, JULY 6, 2010 - 6:30 P.M.
LIBRARY MEETING ROOM

AGENDA

CALL TO ORDER
ROLL CALL 
PLEDGE OF ALLEGIANCE 
REVIEW AGENDA - ADDITIONS OR DELETIONS (DISCUSSION ITEMS ONLY)

CONSENT AGENDA

ANNOUNCEMENTS/AWARDS/PRESENTATIONS/RECOGNITIONS
AUDIENCE COMMENTS
STANDING COMMITTEES
     FINANCE & PERSONNEL – NEWMAN, CHAIRMAN
     PUBLIC SAFETY – DINGLEDINE, CHAIRMAN
    PUBLIC SERVICES – GEE, CHAIRMAN

CITY ATTORNEY – KENNETH L. BLACK / DAVID BROWN

MAYOR – GARY W. MANIER
CITY ADMINISTRATOR - ROBERT MORRIS
STAFF REPORTS
ALDERMEN’S COMMENTS

EXECUTIVE SESSION - for the purpose of semi-annual review of executive session minutes per 5 ILCS 120/2(c)(11) and for the purpose of collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees per 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act

REGULAR SESSION 

- Approval of Executive Session minutes January 1, 2010 through June 30, 2010 
- Adopt Resolution regarding the release and destruction-(audio tapes) of Executive Session minutes for January 1, 2010 through June 30, 2010

ADJOURNMENT

BACKGROUND INFORMATION

From:  Kenneth B. Newman, City Engineer
Date:  July 1, 2010
Subject:  Pay Request #1 – Devonshire Trunk Sewer Upgrade, Phase 2

On April 21, 2010 the City Council approved the award of a contract to P.A. Atherton Construction, Inc. in the amount of $575,723.11 for the subject project. Construction was started on May 19. Currently, about 1749 feet of new 18" sanitary sewer pipe has been installed along with 18 service tees and ten manholes. In addition, 140 feet of 36" storm sewer and three storm sewer manholes have been removed and replaced.

I am now in receipt of payment request #1 from the Contractor for work completed through June 17. Based on the completed quantities, the value of work completed as of this date was $314,008.50. Payment in the amount of $282,607.65 is recommended, which represents the total value of competed work minus 10% retainage.

Based on periodic observations made of the construction, it appears the work completed thus far has been satisfactory. Therefore, it is my recommendation that the City Council approve making payment on the Contractor’s payment application in the amount of $282,607.65.

This matter is being placed on the Council’s consent agenda for review and action at the meeting of July 6, 2010.

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From:  Kenneth B. Newman, City Engineer
Date:  July 1, 2010
Subject: Pay Request #7 – STP #2, Phase 1 Improvements

On October 5, 2009 the City Council approved the award of a contract for construction of the phase 1 improvements to sewage treatment plant #2 to River City Construction, LLC of East Peoria, IL for an amount of $6,654,300.00. The contract was fully executed and notice to proceed was given on October 22, 2009. We are now in receipt of payment application #7 from the Contractor for the amount of $481,335.30.

This pay application is for the period ending June 30, 2010. Since the previous pay request, the concrete block walls have been constructed around the screen building and the pre-cast concrete floor and roof planks have been placed. Work on installing the exterior brick has begun. Most of the aluminum handrail has been installed on the oxidation ditch. The sludge collector mechanisms have been installed in both clarifiers. Backfilling around the clarifiers and oxidation ditch has been pretty much completed. All underground piping for the sludge drying beds has been installed. Work has continued on installing electric conduits at various locations. Based on the schedule of values, the value of completed work and stored materials stands at $3,560,340.00. The payment of $481,335.30 represents the total value of work minus previous payments of $2,722,970.70 and retainage of $356,034.00.

Based on the above, it is staff’s recommendation that the City Council approve making payment in the amount of $481,335.30 to River City Construction, LLC.

This matter has been included on the consent agenda for review and consideration at the City Council meeting of July 6, 2010.

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 From: Bob Morris
Subject: PPUATS Resolution
Date: July 2, 2010

As you may recall, we have previously submitted PPUATS’ grant applications for the Dallas Road (Phase II) and Freedom Parkway Extension projects for funding in year 2015 and/or 2016. The PPUATS’ evaluation process requires that each entity’s governing board expresses its formal support for their particular project(s). Adoption of the attached resolution will accomplish this objective.

As previously discussed, competition for these funds is great and there is no guarantee that either of our projects will be approved for funding at this time.

For your information, the Cruger Road project received PPUATS funding. In addition, the Dallas Road Phase I project scheduled for construction in 2011 received PPUATS money as well.

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 From:  Jon R. Oliphant, AICP, Planning & Development Director
Subject:  Building Code Amendments
Date:  June 30, 2010

The Building Board of Review (BBR) met last week to consider the adoption of the 2006 versions of the International Building Code, International Residential Code, and International Mechanical Code. The BBR unanimously recommended that each be adopted. Most cities that have building codes have adopted the 2006 or 2009 edition. The most significant change that staff has recommended with the adoption of the 2006 codes would be that interior alterations of commercial or industrial structures would require a building permit. We had previously deleted the interior alterations component from what we had adopted in the previous code editions.

The other change of note would be to require a refundable fee of $1,000 for the issuance of a temporary certificate of occupancy (CO). This would only be granted if asked for by both the builder and home owner and would not be required. Staff has issued temporary CO’s whenever any life safety issues have been resolved but there are still other inspection items that have not been addressed. However, we have had problems getting the remaining issues taken care of satisfactorily in a timely manner once the temporary CO has been issued. The new procedure would require that the additional items be approved within 30 days of issuance of the temporary CO or else the fee would not be reimbursed. Additionally, the builder and home owner will be required to grant access to our building inspector in order to complete the inspection(s).

A first reading ordinance is scheduled for the July 6 City Council meeting.

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