CALL TO ORDER
ROLL CALL 
PLEDGE OF ALLEGIANCE 
REVIEW AGENDA - ADDITIONS OR DELETIONS (DISCUSSION ITEMS ONLY)

ANNOUNCEMENTS/AWARDS/PRESENTATIONS/RECOGNITIONS
AUDIENCE COMMENTS
STANDING COMMITTEES
    FINANCE & PERSONNEL – NEWMAN, CHAIRMAN
     PUBLIC SAFETY – DINGLEDINE, CHAIRMAN
    PUBLIC SERVICES – GEE, CHAIRMAN

CITY ATTORNEY – KENNETH L. BLACK / DAVID BROWN

• Resolution - Authorizing the execution of an Employment Agreement Modification between the City of Washington and James W. Kuchenbecker
• Ordinance - Rezoning part of 500 School Street from R-1 to C-3, owned by Ed Zosky
• Ordinance - Authorizing Joint Agreement with IDOT regarding traffic signal upgrades
• Ordinance - Amending Chapter 99, entitled "Raffles" to allow raffle permits to be granted by the City Clerk

MAYOR – GARY W. MANIER

• Appointment to Glendale Cemetery Board of Managers - Don Twaddle (3-year term)

CITY ADMINISTRATOR - ROBERT MORRIS

• Purchase Authorization - GIS Services

STAFF REPORTS
ALDERMEN’S COMMENTS
ADJOURNMENT

BACKGROUND INFORMATION

From: Jon R. Oliphant, AICP, Planning & Development Director
Subject:  First Reading Ordinance – Request by Ed Zosky to rezone part of 500 School Street from R-1 to C-3
Date:  April 9, 2010

Ed Zosky operates a self-storage facility at 500 School Street. Mr. Zosky has proposed rezoning a portion of the lot immediately north of the self-storage facility from R-1 (Single- and Two-Family Residential) to C-3 (Service Retail). The part of the property to be rezoned would be that 170’ x 285’ piece adjacent to School Street and would not include the remainder of the interior piece currently zoned R-1. Mr. Zosky has not stated an intended use for the property, though it could be used for additional self-storage space. The subject property is the easternmost portion of Colonial Manor subdivision.

It should be noted that should the property be rezoned, the owner of the property plans to complete a plat of survey soon to attach this piece to the remainder of the self-storage facility property. Therefore, if the rezoning were granted, the entire subject lot would be zoned C-3 and the remainder of Colonial Manor would continue to be R-1.

The lot is within an area that contains a mix of uses. Colonial Manor is to the west and south. The properties to the north of the subject property are larger rural residential lots and are outside of the city limits. The property across School Street to the east is a large single-family lot that is zoned A-1 (Agriculture). In addition to the self-storage facility immediately to the south, another self-storage facility is located on Ragan Court with two other businesses. The west side of School Street is planned for Single- and Two-Family Residential. However, much of the School Street corridor is compatible for non-residential uses. The subject property appears more suitable for a commercial use than a residential use due to its location adjacent to an arterial road.

The preliminary plat for Colonial Manor subdivision indicates an east-west street (tentatively named Arlington Drive) that would intersect with School Street through the subject property. It would be important to ensure that this ingress-egress is accessible whenever the remainder of Colonial Manor is built out. Mr. Zosky has indicated that he is comfortable with ensuring that the right-of-way for such a road remains if the rezoning is approved.

Staff recommends approval of the rezoning of part of 500 School Street from R-1 to C-3 provided that the necessary right-of-way remain to ensure the future construction of a road from School Street through Colonial Manor subdivision.

The Planning Commission unanimously recommended approval of the rezoning at its meeting on April 6. A first reading ordinance is set for April 19 and a second reading ordinance will be heard on May 3.

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From:  Bob Morris
Subject:  Employment Agreement---Chief of Police
Date:  May 3, 2010

The city has routinely extended the employment agreements with Chief Kuchenbecker and me in conjunction with the start of the new fiscal year. Mine was extended several months ago. It would be in order to extend Chief’s employment agreement. The only material revisions to his existing contract include the following:

1. The employment contract would be extended for one additional year and would run though April 30, 2012.
2. As provided in his current contract, his annual wage compensation would be set at Pay Grade 120-9A which includes the 3% general wage increase recently approved by the City Council.
3. There are no changes in benefits.

I would recommend approval of the resolution authorizing the execution of the employment agreement modification with Police Chief James W. Kuchenbecker.

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From:  Bob Morris
Subject:  GIS Services
Date:  May 3, 2010

We budgeted funds ($30,000) to continue our GIS services arrangement with Tri-County Regional Planning Commission for the fiscal year beginning May 1, 2010. A copy of the proposed Letter of Understanding regarding the continuation of these services is attached.

Staff would recommend authorization to proceed with the procurement of these services for the coming year in an amount not to exceed $30,000.

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From:  Kenneth B. Newman, City Engineer
Date:  April 28, 2010
Subject:  Hunter’s Glen Subdivision, Section 5 – Surety Reduction

The construction and grading and drainage plans for Hunter’s Glen Section 3 were approved October 23, 2009. Construction of the infrastructure improvements was started on November 12, 2009. The improvements included water mains, sanitary sewers, curb & gutter, streets, and sidewalks. On March 1, 2010, the City Council approved the final plat and set required surety at $102,575.59, which was an amount sufficient to cover the cost of construction that had not yet been completed plus 20% of the value of work that had been completed. The final plat has not been signed as of this date and the Developer is now requesting that the amount of surety be reduced further to reflect the value of additional construction that has been completed during the past couple of months.

At this time, the only work still to be completed includes bituminous paving, grading following utility installation and all the sidewalks. Based on the values of the approved construction contract and engineer’s estimate of sidewalk cost, the value of the uncompleted work is $43,808.00. I am in receipt of documentation that indicates all work completed thus far has been done so in accordance with the approved construction plans and specifications. Based on periodic inspections performed by staff and myself, I am not aware of any outstanding problems with the completed work at this time.

Based on the above, it is recommended that the City Council approve a reduction in the amount of surety required for purposes of finalizing the final plat to $69,622.74, which represents the total value of the work yet to be completed and 20% of the value of work which has been completed.

This matter has been placed on the Council’s consent agenda for review and action at the meeting of Monday, May 3, 2010.

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From:  Kenneth B. Newman, City Engineer
Date:  April 28, 2010
Subject:  Hunter’s Glen Subdivision, Sections 2, 3 & 4 – Final Acceptance of Public Infrastructure Improvements

Construction of the public infrastructure improvements for Section 2 of Hunter’s Glen Subdivision was started in October 2005 and fully completed, except for sidewalks, in July 2006. The City Council conditionally approved the improvements on October 2, 2006 and allowed a reduction to the letter of credit that had been issued by Pekin Community Bank to an amount of $134,845.82 to serve as surety for the one year maintenance warranty period and to cover the cost of uncompleted sidewalk. With the one year maintenance period having passed and some sidewalk remaining to be completed, staff subsequently allowed a further reduction of the LOC to an amount of $36,907.50 in May 2008. At this time, all lots have been sold and the developer has no further responsibility for the sidewalk that has not yet been constructed. Staff is now recommending that the City Council act to formally accept the infrastructure improvements and allow the release of the outstanding letter of credit at this time.

Construction of the public infrastructure improvements for Section 3 of Hunter’s Glen Subdivision was started in April 2006 and fully completed, except for sidewalks, in May 2007. The City Council conditionally approved the improvements on September 17, 2007 and allowed a reduction to the letter of credit that had been issued by Busey Bank to an amount of $180,340.56 to serve as surety for the one year maintenance warranty period and to cover the cost of uncompleted sidewalk. At this time, there are about 3,540 s.f. of sidewalk yet to be completed, which has a value of $12,390.00. With the one year maintenance period having long past, staff is now recommending that the City Council act to formally accept the infrastructure improvements and allow staff to reduce the outstanding letter of credit to an amount of $12,390.00 at this time.

Construction of the public infrastructure improvements for Section 4 of Hunter’s Glen Subdivision was started in November 2006 and fully completed, except for sidewalks, in November 2007. A letter of credit in the amount of $270,985.24 was issued to the City by Busey Bank at the time of final plat approval and no reductions have been made as of this time. Currently, there are about 3,912 s.f. of sidewalk yet to be completed, which has a value of $13,692.00. With the one year maintenance period having long past, staff is now recommending that the City Council act to formally accept the infrastructure improvements and allow staff to reduce the outstanding letter of credit to an amount of $13,692.00 at this time.

This matter has been placed on the Council’s consent agenda for consideration and action at the meeting of Monday, May 3, 2010.

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From:  Bob Morris
Subject:  IDOT Traffic Signal Upgrades
Date:  May 3, 2010

IDOT plans to upgrade existing traffic signals at several intersections in Washington. The planned work includes the following:

Installation of Flashing Yellow Arrows at:

Bus 24 @ Cummings
Bus 24 @ Wilmor
Bus 24 @ Tractor Supply

The city’s share of the cost of these improvements is estimated to be $2,339.

Installation of safety bonding and grounding at:

Bus 24 @ Cummings
Bus 24 @ Wilmor
US 24 @ Cummings
Bus 24 @ Freedom Parkway
Bus 24 @ Tractor Supply

The city’s share of the cost of these improvements is estimated to be $6,037.

The attached ordinance will authorize the Mayor and City Clerk to execute the agreements. Staff recommends adoption.

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From: Bob Morris
Subject: Raffle Permits
Date: May 3, 2010

Some time ago, the City Council discussed the possibility of having Raffle Permits approved administratively, rather than having the City Council approve each and every raffle permit application.

The attached ordinance would give the City Clerk the authority to grant Raffle Permits provided the application meets all of the existing City Code permit requirements. In the event that a permit application is denied by the City Clerk, the petitioner could appeal the denial directly to the City Council.

This matter will be presented for first reading at the May 3^rd City Council meeting.