CITY OF WASHINGTON
WASHINGTON, ILLINOIS
CITY COUNCIL MEETING

MONDAY, APRIL 19, 2010 - 6:30 P.M.
LIBRARY MEETING ROOM

AGENDA

CALL TO ORDER
ROLL CALL 
PLEDGE OF ALLEGIANCE 
REVIEW AGENDA - ADDITIONS OR DELETIONS (DISCUSSION ITEMS ONLY)

CONSENT AGENDA

ANNOUNCEMENTS/AWARDS/PRESENTATIONS/RECOGNITIONS
AUDIENCE COMMENTS
STANDING COMMITTEES
    FINANCE & PERSONNEL – NEWMAN, CHAIRMAN
     PUBLIC SAFETY – DINGLEDINE, CHAIRMAN

   
PUBLIC SERVICES – GEE, CHAIRMAN

CITY ATTORNEY – KENNETH L. BLACK / DAVID BROWN

MAYOR – GARY W. MANIER
CITY ADMINISTRATOR - ROBERT MORRIS

STAFF REPORTS

ALDERMEN’S COMMENTS

ADJOURNMENT

BACKGROUND INFORMATION

ANNUAL WAGE ADJUSTMENTS---Non-Unionized Employees
May 2010

The following will be presented at the April 19th City Council meeting for formal approval:

1. The pay plan for all Full Time and Year-Round Part-Time, non-union positions, steps and ranges, will be increased by 3.0%.

2. All non-union, short-term, summer Public Services personnel will receive a $0.25/hour increase resulting in the following hourly rates: $8.25/hr—1st year; $8.75/hr—2nd year; and $9.25/hr—3rd year).

3. The above shall be effective for the pay period ending on May 12, 2010.

**************************************************
From:  Jon R. Oliphant, AICP, Planning & Development Director
Subject:  Official Map of Zoning Districts 2010
Date:  April 8, 2010

STAFF RECOMMENDS WAIVING SECOND READING ORDINANCE

Attached is a copy of the latest City of Washington Zoning Map. State Statute 65 ILCS 5/11-13-19 requires the City to publish each year an official zoning map for the municipality if any zoning changes were done. The map includes the two zoning changes over the past year. The changes were rezoning part of the RP Lumber property at 900 Walnut Street from I-1 to C-3 and rezoning 132 N. Main Street from C-1 to R-1.

This map includes all of the latest final platted subdivisions, though some minor resubdivisions and plats of survey have not been updated yet. This map also includes our latest GIS cadastral changes. All of the zoning is current and correct to the best of my knowledge.

Please let me know if you notice any errors on the map. Feel free to call or email me about any discrepancies or let me know at our next meeting.

**************************************************
From: Jon R. Oliphant, AICP, Planning & Development Director
Subject:  First Reading Ordinance – Request by Ed Zosky to rezone part of 500 School Street from R-1 to C-3
Date:  April 9, 2010

Ed Zosky operates a self-storage facility at 500 School Street. Mr. Zosky has proposed rezoning a portion of the lot immediately north of the self-storage facility from R-1 (Single- and Two-Family Residential) to C-3 (Service Retail). The part of the property to be rezoned would be that 170’ x 285’ piece adjacent to School Street and would not include the remainder of the interior piece currently zoned R-1. Mr. Zosky has not stated an intended use for the property, though it could be used for additional self-storage space. The subject property is the easternmost portion of Colonial Manor subdivision.

It should be noted that should the property be rezoned, the owner of the property plans to complete a plat of survey soon to attach this piece to the remainder of the self-storage facility property. Therefore, if the rezoning were granted, the entire subject lot would be zoned C-3 and the remainder of Colonial Manor would continue to be R-1.

The lot is within an area that contains a mix of uses. Colonial Manor is to the west and south. The properties to the north of the subject property are larger rural residential lots and are outside of the city limits. The property across School Street to the east is a large single-family lot that is zoned A-1 (Agriculture). In addition to the self-storage facility immediately to the south, another self-storage facility is located on Ragan Court with two other businesses. The west side of School Street is planned for Single- and Two-Family Residential. However, much of the School Street corridor is compatible for non-residential uses. The subject property appears more suitable for a commercial use than a residential use due to its location adjacent to an arterial road.

The preliminary plat for Colonial Manor subdivision indicates an east-west street (tentatively named Arlington Drive) that would intersect with School Street through the subject property. It would be important to ensure that this ingress-egress is accessible whenever the remainder of Colonial Manor is built out. Mr. Zosky has indicated that he is comfortable with ensuring that the right-of-way for such a road remains if the rezoning is approved.

Staff recommends approval of the rezoning of part of 500 School Street from R-1 to C-3 provided that the necessary right-of-way remain to ensure the future construction of a road from School Street through Colonial Manor subdivision.

The Planning Commission unanimously recommended approval of the rezoning at its meeting on April 6. A first reading ordinance is set for April 19 and a second reading ordinance will be heard on May 3.

**************************************************
From:  Jon R. Oliphant, AICP, Planning & Development Director
Subject:  TIF 2 pay request #5 – Denhart Exterior Renovation
Date:  April 15, 2010

On August 16, 2004, the City entered into a TIF 2 development agreement with Thomas and Judy Gross to provide a building exterior renovation subsidy of a not-to-exceed amount of $81,610 for qualifying expenses to the Denhart Building. The agreement provided for a forty percent (40%) subsidy for the exterior renovations, which restored its original historic appearance.

The development agreement states the City shall make five (5) equal, annual installments. The fifth and final payment totaling $16,322 is now due. Staff requests authorization to issue the fifth subsidy payment to Thomas and Judy Gross in this amount.

This item is scheduled for consideration as a consent agenda item at the April 19 meeting of the City Council.

**************************************************
From:  Kenneth B. Newman, City Engineer
Date: April 15, 2010
Subject:  Bid Award – Devonshire Trunk Sewer Upgrade, Phase 2

Planning for the upsizing of the sanitary trunk sewer that serves much of the Devonshire area and much of the City to the north and west has been underway since early 2004. Construction of the first phase of the project from north of Jefferson Street and east of Lincoln Street to the west of the end of Monroe Street was completed in 2009. During the past several months, we have continued with the design and preparation of plans and bid documents to construct a second portion of the upgrade from west of the end of Monroe Street to Tottenham Drive about 200 feet east of Westgate Road. An amount of $600,000 has been included in the FY 2010-2011 budget for construction of this portion of the project.

The project was advertised for bids on March 24 and 31. Plans and bid documents were taken out by ten contractors. Proposals received from seven contractors were publicly opened and read on Wednesday, April 14, 2010. All seven proposals were deemed to be complete and acceptable. A bid tab summarizing the proposals and the engineer’s estimate is attached.

The majority of the new sewer is being placed within the street along Stratford, Yorkshire and Tottenham. It is estimated that slightly more than half of the existing pavement will need to be removed and replaced on these streets to install the new sewer pipe. With this quantity of patching, we decided to obtain an alternate proposal to mill and replace all of the pavement from curb to curb along the entire length of the job. The Base Proposal shown on the bid tab is the cost to complete the job with the pavement patching. The Base Proposal and Alternate #1 includes the costs associated with removing and replacing all the pavement. As can be seen, J.C. Dillion offered the low Base Bid with their proposal in the amount of $533,470.50. However, the low bid for the Base Bid and Alternate #1 was offered by P.A. Atherton in the amount of $575,723.11. Based on these proposals, the net cost of replacing all the pavement will be $42,252.61. It should be noted that we were planning to seal coat these streets next year following this project. This seal coat work would not be necessary at that time if we were to replace all the pavement, which would save approximately $10,400, based on current seal coat prices.

Based on the above, it is staff’s recommendation that the City Council elect to accept the alternate proposal and award the contract for construction of the Devonshire Trunk Sewer Upgrade, Phase 2 to P.A. Atherton Construction, Inc. of Spring Bay, IL for an amount of $575,723.11 and authorize the Mayor and City Clerk to execute the contract for this project.

This matter has been placed on the agenda for City Council’s consideration and action at the meeting of April 21, 2010.

City of Washington

Devonshire Trunk Sewer Upgrade - Phase Two

Bid Opening - April 14, 2010

Engineer's Estimate

 

Hoerr Construction

 

G.A. Rich

 

Wiegand & Storrer

 

P.A. Atherton

 

Walker Excavating

 

PIPCO

 

J.C. Dillon

Item

Unit

Unit

Unit

Unit

Unit

Unit

Unit

Unit

No.

Item

Unit

Quantity

Price

Total

Price

Total

Price

Total

Price

Total

Price

Total

Price

Total

Price

Total

Price

Total

1

Seeding, Class 1

Acre

0.55

$3,300.00

$1,815.00

$9,750.00

$5,362.50

$3,460.00

$1,903.00

$5,000.00

$2,750.00

$4,000.00

$2,200.00

$13,078.64

$7,193.25

$2,100.00

$1,155.00

$3,000.00

$1,650.00

2

Storm Sewer, RCP, Ty.1, 12"

Ft

115

45.00

5,175.00

104.00

11,960.00

41.00

4,715.00

42.00

4,830.00

42.00

4,830.00

45.91

5,279.65

39.35

4,525.25

36.50

4,197.50

3

Storm Sewer, RCP, Ty.1, 36"

Ft

140

85.00

11,900.00

160.00

22,400.00

104.00

14,560.00

125.00

17,500.00

67.25

9,415.00

83.26

11,656.40

97.25

13,615.00

75.00

10,500.00

4

Trench Backfill (Storm Sewer) Granular

Ft

151

12.00

1,812.00

32.00

4,832.00

39.00

5,889.00

10.00

1,510.00

22.00

3,322.00

32.70

4,937.70

34.10

5,149.10

14.50

2,189.50

5

Inlet, Type G-1

Ea

5

2,150.00

10,750.00

2,775.00

13,875.00

1,981.00

9,905.00

2,000.00

10,000.00

1,649.40

8,247.00

1,774.91

8,874.55

2,140.00

10,700.00

1,425.00

7,125.00

6

Storm Manhole, Type A, 4' Dia., Closed Lid

Ea

1

2,500.00

2,500.00

2,955.00

2,955.00

2,165.00

2,165.00

2,800.00

2,800.00

2,134.20

2,134.20

2,240.20

2,240.20

2,400.00

2,400.00

2,795.00

2,795.00

7

Storm Manhole, Type A, 5' Dia., Closed Lid

Ea

3

2,800.00

8,400.00

6,540.00

19,620.00

3,211.00

9,633.00

3,500.00

10,500.00

2,493.00

7,479.00

2,585.20

7,755.60

3,575.00

10,725.00

5,090.00

15,270.00

8

Precast Reinforced Concrete F.E.S., 36"

Ea

1

1,500.00

1,500.00

2,370.00

2,370.00

1,613.00

1,613.00

1,000.00

1,000.00

2,500.00

2,500.00

1,062.60

1,062.60

1,240.00

1,240.00

965.00

965.00

9

Concrete Collar, 12" Dia., Storm Sewer

Ea

1

350.00

350.00

1,920.00

1,920.00

446.00

446.00

500.00

500.00

400.00

400.00

575.00

575.00

360.00

360.00

600.00

600.00

10

Concrete Collar, 36" Dia., Storm Sewer

Ea

2

500.00

1,000.00

2,150.00

4,300.00

914.00

1,828.00

800.00

1,600.00

600.00

1,200.00

1,035.00

2,070.00

490.00

980.00

600.00

1,200.00

11

Storm Manhole to be Removed

Ea

4

750.00

3,000.00

940.00

3,760.00

900.00

3,600.00

150.00

600.00

450.00

1,800.00

345.00

1,380.00

420.00

1,680.00

315.00

1,260.00

12

Inlet to be Removed

Ea

5

550.00

2,750.00

850.00

4,250.00

830.00

4,150.00

150.00

750.00

300.00

1,500.00

243.80

1,219.00

765.00

3,825.00

170.00

850.00

13

Sanitary Sewer, PVC, SDR 26, 6"

Ft

50

62.50

3,125.00

51.00

2,550.00

101.00

5,050.00

35.00

1,750.00

35.00

1,750.00

63.21

3,160.50

26.45

1,322.50

138.00

6,900.00

14

Sanitary Sewer, PVC, PS115, ASTM F679, 18"

Ft

1,943

82.50

160,297.50

122.00

237,046.00

84.00

163,212.00

149.00

289,507.00

97.20

188,859.60

103.66

201,411.38

90.50

175,841.50

110.00

213,730.00

15

Sanitary Tee, PVC, SDR 26, 18"x 18"x 6"

Ea

17

975.00

16,575.00

1,560.00

26,520.00

1,247.00

21,199.00

960.00

16,320.00

795.00

13,515.00

1,486.95

25,278.15

1,250.00

21,250.00

1,200.00

20,400.00

16

By-pass Pumping

Hour

80

125.00

10,000.00

115.00

9,200.00

85.00

6,800.00

85.00

6,800.00

80.00

6,400.00

273.13

21,850.40

135.00

10,800.00

125.00

10,000.00

17

Connect to Existing Sanitary Manhole

Ea

1

650.00

650.00

3,200.00

3,200.00

690.00

690.00

2,000.00

2,000.00

600.00

600.00

3,450.00

3,450.00

3,765.00

3,765.00

1,850.00

1,850.00

18

Sanitary Manhole, C.O.W. STD., 4' DIA.

Ea

5

5,000.00

25,000.00

5,900.00

29,500.00

3,346.00

16,730.00

3,000.00

15,000.00

4,000.00

20,000.00

3,678.76

18,393.80

7,750.00

38,750.00

2,950.00

14,750.00

19

Sanitary Manhole, C.O.W. STD., 4' DIA. (Special)

Ea

4

5,500.00

22,000.00

8,000.00

32,000.00

2,817.00

11,268.00

4,000.00

16,000.00

4,700.00

18,800.00

3,678.76

14,715.04

7,665.00

30,660.00

2,950.00

11,800.00

20

Sanitary Drop Manhole, 4' DIA., 3.33' Drop

Ea

1

6,550.00

6,550.00

12,370.00

12,370.00

6,276.00

6,276.00

5,000.00

5,000.00

4,232.50

4,232.50

4,018.01

4,018.01

8,600.00

8,600.00

4,060.00

4,060.00

21

Sanitary Drop Manhole, 4' DIA., 4.33' Drop

Ea

1

6,550.00

6,550.00

12,770.00

12,770.00

6,736.00

6,736.00

5,000.00

5,000.00

4,532.50

4,532.50

4,018.01

4,018.01

10,350.00

10,350.00

7,898.00

7,898.00

22

Sanitary Drop Manhole, 4' DIA., 10.85' Drop

Ea

1

7,250.00

7,250.00

18,170.00

18,170.00

7,811.00

7,811.00

8,000.00

8,000.00

7,824.00

7,824.00

4,018.01

4,018.01

17,550.00

17,550.00

9,695.00

9,695.00

23

Sanitary Manhole to be Removed

Ea

9

750.00

6,750.00

1,050.00

9,450.00

933.00

8,397.00

250.00

2,250.00

500.00

4,500.00

876.30

7,886.70

2,450.00

22,050.00

350.00

3,150.00

24

Sanitary Manhole to be Abandoned

Ea

1

500.00

500.00

1,400.00

1,400.00

660.00

660.00

300.00

300.00

300.00

300.00

2,875.00

2,875.00

3,100.00

3,100.00

850.00

850.00

25

Trench Backfill (Sanitary Sewer) Method A (Earth)

Ft

403

6.50

2,619.50

1.00

403.00

5.00

2,015.00

1.00

403.00

2.00

806.00

5.75

2,317.25

26.40

10,639.20

2.00

806.00

26

Trench Backfill (Sanitary Sewer) Method B (Granular)

Ft

1,540

72.50

111,650.00

58.00

89,320.00

90.00

138,600.00

48.00

73,920.00

64.00

98,560.00

106.26

163,640.40

73.35

112,959.00

50.00

77,000.00

27

Stone Riprap, Class B4

Ton

55

62.50

3,437.50

68.00

3,740.00

30.00

1,650.00

65.00

3,575.00

42.00

2,310.00

94.91

5,220.05

71.65

3,940.75

57.00

3,135.00

28

Bituminous Pavement Rem. & Replacement

S.Y.

2,205

55.00

121,275.00

39.00

85,995.00

47.00

103,635.00

45.00

99,225.00

45.00

99,225.00

67.33

148,462.65

35.50

78,277.50

32.70

72,103.50

29

Bike Path Pavement Rem. & Replacement

S.Y.

12

75.00

900.00

86.00

1,032.00

97.00

1,164.00

75.00

900.00

80.00

960.00

100.97

1,211.64

27.95

335.40

29.00

348.00

30

Comb. Conc. C & G Rem. & Replacement

Ft

20

47.50

950.00

90.00

1,800.00

72.00

1,440.00

100.00

2,000.00

38.00

760.00

51.75

1,035.00

66.40

1,328.00

48.00

960.00

31

P.C.C. Sidewalk Rem. & Replacement

S.F.

1,616

10.00

16,160.00

6.50

10,504.00

7.12

11,505.92

8.00

12,928.00

5.25

8,484.00

6.90

11,150.40

7.85

12,685.60

8.00

12,928.00

32

V-Max SC250 Permanent Turf Reinforcement Mat

S.Y.

245

15.00

3,675.00

18.00

4,410.00

18.00

4,410.00

8.00

1,960.00

6.50

1,592.50

27.51

6,739.95

6.05

1,482.25

9.00

2,205.00

33

Perimeter Erosion Barrier

Ft

711

3.50

2,488.50

3.00

2,133.00

4.00

2,844.00

3.00

2,133.00

5.00

3,555.00

5.75

4,088.25

2.60

1,848.60

4.00

2,844.00

34

Inlet Filters, Dandy Bags II w/ Beaver Dam

Ea

5

150.00

750.00

155.00

775.00

251.00

1,255.00

120.00

600.00

350.00

1,750.00

92.00

460.00

163.20

816.00

110.00

550.00

35

Chain Link Fence Removal & Replacement

Ft

252

15.00

3,780.00

24.00

6,048.00

20.00

5,040.00

18.00

4,536.00

12.00

3,024.00

12.70

3,200.40

11.25

2,835.00

9.25

2,331.00

36

Top Soil Separation

Ft

450

5.00

2,250.00

10.00

4,500.00

15.00

6,750.00

2.00

900.00

3.00

1,350.00

4.60

2,070.00

6.80

3,060.00

1.50

675.00

37

Traffic Control & Protection

L.S.

1

7,500.00

7,500.00

4,300.00

4,300.00

7,500.00

7,500.00

2,500.00

2,500.00

10,000.00

10,000.00

5,894.13

5,894.13

3,839.35

3,839.35

3,900.00

3,900.00

Total Base Proposal

 

$593,635.00

 

$706,740.50

 

$603,044.92

 

$627,847.00

 

$548,717.30

 

$720,809.07

 

$634,440.00

 

$533,470.50

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mill & Shape, 3"

S.Y.

4255

 

 

$6.00

$25,530.00

$4.73

$20,126.15

$5.20

$22,126.00

$4.95

$21,062.25

$4.95

$21,062.25

$4.95

$21,062.25

$5.50

$23,402.50

 

Bituminous Materials (Prime Coat)

Gal.

638

 

 

11.00

7,018.00

5.23

3,336.74

4.85

3,094.30

4.62

2,947.56

5.46

3,483.48

9.24

5,895.12

11.00

7,018.00

 

Hot-Mix Asphalt Binder Course, IL-19.0, N50, 1-1/2"

Ton

358

 

 

114.00

40,812.00

136.00

48,688.00

99.75

35,710.50

95.00

34,010.00

117.30

41,993.40

95.00

34,010.00

110.00

39,380.00

 

Hot-Mix Asphalt Binder Course, Mix C, N50, 1-1/2"

Ton

358

 

 

116.00

41,528.00

116.00

41,528.00

101.85

36,462.30

97.00

34,726.00

120.75

43,228.50

97.00

34,726.00

110.00

39,380.00

 

Credit for Bituminous Items in Pavement Rem. & Repl.

L.S.

1

 

 

(57,500.00)

($57,500.00)

(103,635.00)

($103,635.00)

(76,604.00)

($76,604.00)

(65,740.00)

($65,740.00)

(85,000.00)

($85,000.00)

(65,693.37)

(65,693.37)

(61,000.00)

($61,000.00)

 

Total Alternate #1

 

 

 

 

$57,388.00

 

$10,043.89

 

$20,789.10

 

$27,005.81

 

$24,767.63

 

$30,000.00

 

$48,180.50

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Base Proposal & Alternate #1

 

 

 

$764,128.50

 

$613,088.81

 

$648,636.10

 

$575,723.11

 

$745,576.70

 

$664,440.00

 

$581,651.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

**************************************************