CITY OF WASHINGTON WASHINGTON

CITY OF WASHINGTON
WASHINGTON, ILLINOIS
CITY COUNCIL MEETING
TUESDAY, JANUARY 19, 2010 - 6:30 P.M.
LIBRARY MEETING ROOM

AGENDA

CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
REVIEW AGENDA - ADDITIONS OR DELETIONS (DISCUSSION ITEMS ONLY)

CONSENT AGENDA

Approval of minutes of January 4, 2010 regular Council meeting
Bills & Payroll
2009 Year-End Development Activity Summary
Approve & Authorize Pay Request #5 (final) – Busn Rte 24 Drainage & Sidewalk Improvements
Approve & Authorize Pay Request #8 – N Cummings Lane Improvements
Approve & Authorize Pay Request #1 – Wastewater Treatment Plant 2, Phase 1 Improvements
Acceptance of Management Letter Ending FY 4/30/2009
Approval of Wire Transfer Agreement – US Bank
Acceptance and Place on File – Monthly Financial Statements for period ended 11/30/09

ANNOUNCEMENTS/AWARDS/PRESENTATIONS/RECOGNITIONS
AUDIENCE COMMENTS
STANDING COMMITTEES
    FINANCE & PERSONNEL – NEWMAN, CHAIRMAN
     PUBLIC SAFETY – DINGLEDINE, CHAIRMAN
    PUBLIC SERVICES – GEE, CHAIRMAN

CITY ATTORNEY – KENNETH L. BLACK / DAVID BROWN
MAYOR – GARY W. MANIER
CITY ADMINISTRATOR - ROBERT MORRIS
STAFF REPORTS

Authorization Request – Police Vehicles

ALDERMEN’S COMMENTS

EXECUTIVE SESSION - for the purpose of deliberations concerning the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, per 5 ILCS 120/2(c)(1) of the Illinois Open Meetings Act and for the purpose of collective negotiating matters between the public body and its employees or their representatives and for the purpose of deliberations concerning salary schedules for one or more classes of employees per 5 ILCS 120/2(c)(2) of the Illinois Open Meeting Act

ADJOURNMENT

BACKGROUND INFORMATION

From: Jon R. Oliphant, AICP, Planning & Development Director
Subject: Consent Agenda – 2009 Year-End Development Activity Summary
Date: January 11, 2010

This is provided for your information as a summary of building and development activity in 2009.

2009 Residential Development Activity

All things considered, 2009 was a very solid year. Staff issued 91 residential permits, down significantly from the 156 permits that were issued in 2008 and the second lowest of the 2000’s. However, if the 61-unit Grand Victorian development was eliminated, 95 single- and two-family permits were issued. No multi-family residential permits were issued in 2009. Seventy-seven single-family and 14 two-family permits were issued over the past year. The 91 residential permits had a construction value of slightly more than $23.1 million. Of the total for 2009, permits were issued for:

75 new single-family dwellings valued at $20.16 million; and
16 new two-family dwellings valued at $2.97 million.

The recession has led to substantial construction cutbacks over the past couple of years, both regionally and nationally. Staff was pleasantly surprised to see that the level of construction in Washington had not decreased nearly as substantially as it had in other cities. For the decade, over 1,500 new residential units were completed or started construction. This figures to add close to 4,000 in new construction growth since 1999.

2009 Business Development Activity

Retail and industrial development was up slightly in 2009. City staff issued nine permits for a combined construction value of $1.05 million in commercial and industrial activity. There was a decrease in construction value here, which followed the trend that the region and country have experienced recently. Most indicators point an economy that may be slowly starting to rebound. Here is the list of business activity in 2009:

EZ-Storage (storage building)

Martin Automotive (building addition)

Double D Diner (interior alteration)

Cherry Garden (interior alteration)

FireHouse Pizza (interior alteration)

The Blend (courtyard alteration)

RP Lumber (storage building)

Washington Comm. Bank (building addition)

Fred Joos (storage building)

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From: Chief of Police James W. Kuchenbecker
Date: January 7^th, 2010
Re: New Police Vehicle Order / FY ‘ 10 – ‘ 11 Budget

In the FY ‘ 10 – ‘ 11 budget three (3) Washington Police Department vehicles have been budgeted for replacement / change-over. Two of the vehicles are marked Patrol cars and the other vehicle is an unmarked replacement vehicle for the Chief of Police. As of this writing, I have discussed the order and subsequent purchase of these vehicles with Mr. Tim Burlett & Mark Weston, of Uftring’s Auto Group. I have worked with Mr. Burlett & Weston in the past and they have committed to me that Uftring Auto Group will continue to sell vehicles to the City of Washington Police Department below the state bid price. As indicated in the following information, Uftring is $ 349.00 & $363.00 dollars respectively below the State bid price for the identically equipped vehicle.

Vehicle	Uftring Cost	State Bid Cost	Difference
Two (2) 2010 Ford Crown Victoria’s	$ 21,981.00	$ 22,330.00	$ 349.00
One (1) Ford Crown Victoria 2010	$ 21,524.00	$ 22,887.00	$ 363.00

However, Mr. Burlett indicated to me that in order to guarantee the 2010 pricing and Ford’s commitment to build the 2010 Police Interceptor with the Special Option Package necessary for the Police Interceptor the order must be placed with Ford no later than March 2^nd, 2010.

Accordingly, I am recommending and respectfully requesting that the Mayor and City Council grant the Chief of Police permission to place the order for the three (3) replacement Police vehicles with Uftring’s Auto Group. The delivery time for these vehicles will be 10 – 12 weeks which will put the payment of the vehicles into the FY ’10 – ’11 budget from the M.E.R.F. account.

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